Company Overview

Villa Maya is an upscale global cuisine restaurant located in a restored 18th-century home in Thiruvananthapuram, Kerala. Known for its elegant ambiance and an exclusive menu of authentic dishes, Villa Maya consistently wins awards for its unmatched culinary experiences and personalized service. The company values impeccable hospitality and graciousness as part of its traditional heritage.

Job Overview

Villa Maya is seeking a dedicated Office Assistant for a full-time, mid-level position based in Thiruvananthapuram. The ideal candidate will have between 4 to 6 years of work experience in office administration. This role requires expertise in administrative tasks to support the restaurant's daily operations effectively.

Qualifications and Skills

• Must possess strong office administration skills with a proven track record of handling a variety of administrative tasks efficiently. (Mandatory skill)
• Experience in vendor coordination and maintaining positive relationships with suppliers and vendors is essential. (Mandatory skill)
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, to manage documents and communications. (Mandatory skill)
• Ability to multi-task and prioritize duties in a dynamic and fast-paced environment to ensure smooth operations.
• Team collaboration skills to work effectively with colleagues, contributing to a harmonious and productive workplace.
• Competence in calendar management, scheduling meetings and appointments with attention to accuracy and timeliness.
• Experience in inventory management to ensure supplies are adequately stocked and organized efficiently.
• A keen attention to detail to maintain organized records and support the operational excellence of the restaurant.

Roles and Responsibilities

• Provide administrative support to the management team, ensuring all office operations run smoothly and efficiently.
• Coordinate with vendors for timely procurement and delivery of supplies, managing relationships to achieve cost and quality objectives.
• Maintain and update office records, documents, and databases to ensure information accuracy and easy retrieval.
• Assist in calendar management including scheduling meetings, conferences, and appointments for managers.
• Oversee inventory levels, placing orders as necessary to avoid shortages and ensuring optimal stock control.
• Facilitate communication within the team by monitoring correspondence and forwarding incoming emails to appropriate parties.
• Contribute to a well-organized workspace by managing filing systems and office organization projects.
• Assist with any ad-hoc tasks or projects as required by management to support smooth restaurant operations.