You’re Awesome At –

• Planning appointments and events
• Creating regular reports and update internal databases
• Facilitating internal communication (e.g. distribute information and schedule presentations)
• Suggesting more efficient ways to run the office and troubleshoot malfunctions
• Meeting tight deadlines, working in a highly ambiguous environment and switching gears at a moment's notice is a requirement.
• Reviewing and recommending changes to company policies

You’ll Be Improving & Responsible To–

• Complete high volumes of tasks, varying projects, and organize important events through planning accurately and efficiently with little or no guidance.
• Complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses, multi-tasking during ad hoc projects and ensuring successful follow up of action items, preparing documentation for meetings, assisting with presentations and a variety of other day to day administrative tasks.
• To react with the appropriate level of urgency to situations that require a quick response or turnaround.
• Taking on increased responsibilities as the position advances
• Organise the leader's agenda and ensuring the smooth running of their work in an ever-changing environment where priorities can change rapidly
• Comfortable taking actions and partnering with teams to solve complex problems that affect people within the department or other related groups.
• Demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly.
• Having high levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required.

Your Experience Across The Years in the Roles You’ve Played -

• Proven work experience of 3+ years in an administrative role supporting CEO/Senior Management
• Proficiency with Microsoft Office, specifically Outlook, Word, Excel.
• Knowledge of office procedures
• Familiarity with online calendars and cloud systems
• Experience using office equipment, including printers and fax machines
• Strong communication skills (via phone, email and in- person), high attention to detail, bias for action and detailed planning and organizational skills are a must.
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work