Role : Front Office Assistant

JOB DESCRIPTION

1. Answering incoming calls, scheduling appointments, and welcoming visitors
2. Support Office Administration and Facility Management
3. Co-ordinate travel arrangements, including visa | ticketing formalities.

KEY PERFORMANCE AREAS

• Ability to observe business etiquette and maintain a professional appearance.
• Welcoming and assisting visitors in a friendly and professional manner.
• Answering telephone calls, as well as screening and forwarding calls
• Scheduling and confirming appointments, meetings, and events.
• Routine maintenance and care of office equipment in line with the specific technical procedures and requirements.
• Provide support to the office's administrative functions, which include undertaking messenger tasks, clerical duties, purchasing office supplies, paying bills, photocopying, banking duties, and following up visa matters with the relevant clients, embassies, agents.
• Ensure good maintenance and care of the office, including the functioning of telephone, communication lines, equipment, and availability of supplies, Coordinate with various facilities-related service providers.
• Fixing minor issues in appliances or arranging for repairs when needed
• Ensuring compliance with health and safety regulations
• Supporting SCM functions including raising of Purchase orders and confirmation of receipt of materials
• Any other tasks that may be assigned from time to time.