Position: Executive Assistant to CEO

Qualificaiton: Any Graduate

Experience: 3-5 yrs

Joining: Immediately

Job Locaiton: Changodar, Ahmedabad

Industry: Pharma company

Salary: upto 45 K p.m.

Objective:

To provide high-level administrative and operational support to the Managing Director (MD) or CEO, ensuring effective coordination, communication, and execution of business tasks and priorities within a manufacturing environment.

Key Responsibilities:

Administrative Support

• Manage daily schedules, appointments, and travel arrangements (domestic & international).
• Organize and coordinate meetings, reviews, conferences, and factory visits.
• Handle correspondence, emails, calls, and other communication on behalf of the MD.
• Prepare presentations, reports, and dashboards for internal/external meetings.

Operations & Coordination

• Coordinate with internal departments (Production, Quality, HR, Finance, Procurement, etc.) for task follow-ups.
• Track and report on project timelines, action points, and KPIs as per MD’s directives.
• Maintain confidentiality of sensitive business information, employee issues, and company strategies.
• Support execution of strategic initiatives and special projects.

Documentation & Reporting

• Draft minutes of meetings, prepare executive summaries, and ensure timely circulation and follow-up.
• Maintain and update confidential files, legal documents, agreements, and key business documents.
• Assist in preparing board meeting documents, MIS reports, and regulatory filings.

Communication & Relationship Management

• Liaise with customers, suppliers, government officials, and senior stakeholders as needed.
• Act as the point of contact between the MD’s office and internal/external stakeholders.

Key Skills & Competencies:

• Excellent written and verbal communication in English and Hindi (regional language a plus)
• Strong planning, coordination, and multitasking abilities
• High level of professionalism, integrity, and discretion
• Proficiency in MS Office (Excel, Word, PowerPoint), email, calendar, and business tools
• Ability to work under pressure in a fast-paced manufacturing setup

Qualification & Experience:

• Graduate / Postgraduate in Business Administration or related field
• 5–10 years of experience as an Executive Assistant or similar role, preferably in a manufacturing or industrial company
• Exposure to factory operations and understanding of industrial working culture preferred

AGE Limit: below 35 years

Salary range: 3 to 5 lakh per annum