eceive Visitors

• greet visitors appropriately
• determine visitor needs in a professional manner
• maintain visitor register
• offer refreshments to visitors where appropriate
• direct visitors to correct person
• ensure back up when absent from reception desk

Answer Phone Calls

• answer and address incoming phone calls in a timely and polite manner
• clearly determine the purpose of the call
• deal with queries and provide correct information
• forward calls to appropriate person
• take and deliver messages accurately and completely

Manage Mail

• sort and distribute incoming mail
• prepare outgoing mail for pick-up or courier
• organize courier deliveries

Monitor Security

• monitor people coming and going through the reception doors
• issue visitor passes where required
• be aware of and report suspicious activity

Financial

• monitor and record petty cash payments
• balance petty cash
• prepare travel vouchers
• basic cashiering duties
• basic bookkeeping duties

Clerical

• photocopy and collate documents
• fax documents
• file documents accurately
• maintain equipment and report any malfunctions
• monitor, control and order office supplies

Organize Meetings

• book meeting room
• inform participants
• set up meeting room with necessary stationary and equipment
• organize catering for meeting

Secretarial Support

• prepare correspondence and documents
• update databases
• organize mailings
• prepare and maintain spreadsheets
• schedule and follow up on appointments

Reception Area Maintenance

• keep reception area clean and neat
• maintain and organize reading material.

D.No: 1-10-67, 1st Floor,SV Arcade,

Above SBI Bank, Opp.Ashok Nagar Park,

Ashok Nagar,RTC Cross Roads

Hyderabad : 500020

Ph: 040-67065526

www.sridevigroup.co.in