Description

Overview: 

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. As a Office Manager you will be reporting directly to the Director. 

Job Responsibilities: 

• Serve as the point person for office manager duties including but not limited to Maintenance, Mailing, Supplies, Equipment, Bills and all related activities.
• Schedule meetings and appointments.
• Organize the office layout and keep a track of stationery consumption and equipment.
• Maintain the office condition and arrange necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Coordinate with IT department on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors and service providers.
• Manage office G&A [ General and Administrative] budget, ensure accurate and timely reporting.
• Provide general support to visitors
• Assist in the onboarding process for new hires.
• Address employees queries regarding office management issues (e.g. stationery, Hardware).
• Liaise with facility management vendors as and when required including cleaning, catering and security services.
• Plan in-house or off-site activities, like parties, celebrations and conferences.

Job Requirements: 

• Proven experience as an Office Manager.
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular) and Google docs, sheets, drive, etc.
• Hands on experience with office machines (e.g. fax machines and printers).
• Familiarity with email scheduling and online meetings tools, like Email Scheduler, Boomerang, Google calendar, Google meet, zoom.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills in English.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements
• Has to be a B’COM graduate with any other degrees in addition.

Location: Nariman Point, Mumbai