Job Title: Purchase Executive

Key Responsibilities:

• Create and manage purchase entries and Goods Receipt Notes (GRN) in Tally ERP
• Handle vendor registration including documentation and onboarding process
• Prepare and issue Purchase Orders (POs) based on approved requisitions
• Collect and compare product quotations from multiple vendors
• Perform price comparison and negotiate with vendors for best rates and terms
• Conduct cost analysis and evaluate suppliers based on pricing, quality, and reliability
• Communicate with OEMs and authorized distributors for sourcing and procurement
• Follow up with vendors for order confirmation, dispatch, and timely delivery
• Analyze products based on:
• Technical specifications
• Application suitability
• Warranty & service support
• Quality certifications
• Cost-effectiveness
• Maintain accurate procurement records and update systems regularly
• Coordinate with internal teams (Accounts, Sales and Technical ) for smooth procurement flow
• Ensure compliance with internal purchase policies and procedures

Required Skills:

• Proficiency in Tally ERP (Purchase Module)
• Strong negotiation and vendor management skills
• Good knowledge of GRN, PO cycle, and cost evaluation
• Effective communication skills with OEMs and distributors
• Ability to perform detailed cost-benefit and product analysis
• Strong follow-up and coordination skills
• Proficiency in MS Excel for price comparison and reporting
• Attention to detail and organizational ability