Key Responsible Area: -

·       Ensure effective recruitment.

·       Orientation and induction for new joiners.

·       Training need analysis, training schedules, training, & training impact analysis.

·       Maintenance of all HR related registers and documents.

·       Attendance and payroll management.

·       Implementing compensation and reward system of the company.

·       Employee retention.

Key Performance Indicators (KPIs)

·      Quality of employees hired.

·      Training and Development.

·      Timely salary calculation.

·      Inventory register for stationery items.

·      Coordinate performance appraisal of employees.

·      Timely return and renewal of all statutory compliances.

·      Employee retention rate.

·      Availability office stationery items.

·      File management and documentation.

Duties and Responsibilities: -

·      Prepare and maintain human resources policies, programs, and practices with approval from management.

·      Execute talent acquisition process, including sourcing, testing, interviewing, hiring and onboarding.

·      Preparation of an annual manpower plan and budget for the next financial year in discussion with Management.

·      Handle on-boarding and off-boarding activities.

·      Prepare offer letters, Confirmation letters and termination letters and other documents relating to on boarding and off boarding activities.

·      Do the recruitment and selection process are based on skill and competence matrix and abide by the procedure.

·      Track probation period and prepare confirmation letter on the right date.

·      Evaluate performance appraisal of the employee along with concerned HOD.

·      Prepare the work structure by updating job requirements and job descriptions for all positions.

·      Responsible for managing manpower in all outlets.

·      Prepare training plan, schedule a training calendar and conduct training throughout the year.

·      Receive approved leave applications from HODs and proceed the leave applications with the concern from the HR manager.

·      Handle employee grievances within the organization and shall report to the HR manager at the earliest.

·      Setting up rewards and incentives.

·      Conduct exit interviews and exit formalities of employees. Prepare necessary reports.

Attendance & Payroll Management

·      Verify the attendance and leaves of staff as reported by the staff or their supervisors.

·      Prepare payroll in time submit to the HR manager.

·      Submit payroll to accounts department on the stipulated date after the authorization from the HR manager.

Statutory Compliances

·      Prepare that monthly, Quarterly and yearly statutory matters such as ESIC, EPF, labour contracts are prepared and submitted.

·      Ensure statutory filings related to the HR.

·      Support the employees for all claims related to ESIC and EPF. (when it’s applicable)

·      Calculation of all benefits to employees like bonus, gratuity, over time, compensatory off claim, loan, etc. according to legal standards.

·      To maintain all matters relating to general insurance of the company.

Admin Related and other support Activities

·      Responsible for reporting all HR related issues to HR manager.

·      Ensure the availability of office stationery items all time

·      Responsible for stationery purchase and preparation of purchase orders

·      Monitor all matters relating to associations/memberships of the company.

·      Maintain and verify all documents related to HR and admin.

·      Ensure that all equipment is arranged properly at the office.

·      Maintain and update the asset register of the organization.

Training & Development

·      Conduct training needs analysis. Coordinate with different department heads and identify the various areas for improvement.

·      Prepare training plan, maintain training calendar; Schedule and conduct training throughout the year.

·      Proper execution of training plan and measure the results of the training.

·      Collect feedback and review of the various training and drive proper actions to improve the quality of training.

·      Conduct training impact analysis and report submit to the HR manager.

Performance Appraisal System

·      Implementation of monthly appraisal system.

·      Conduct annual appraisal and prepare reports for employee promotion, increment, performance improvement plan, etc.

·      Improve the credibility of performance appraisal through effective plans.

·      Revision of job performance appraisal sheet if necessary.

·      Preparation of performance improvement plan after discussion with HODs.

Other Activities

·      Internal communication and coordination with other departments

·      Coordination of employee welfare activities and engagement activities.

·      Effective plans to improve the efficiency of workers and keeps them content.

·      Coordinating the different activities as per the discretion of the management.

·      Attend meetings as instructed by the management

Adhere to company policies and procedures