Title: Front Desk Executive

Proposed Start date: Immediate

Roles and responsibilities:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answering screening and forwarding incoming phone calls
• Receiving and sorting daily mail
• Assist to Director & Scheduling appointments, manage lunch time and other needed support
• Greet and welcome guests, visitors, auditee as soon as they arrive at the office
• Direct visitors to the appropriate person, office and necessary direction.
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material and Equipment (e.g. pens, forms and brochures)
• Maintain first aid and dispensary equipment
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Maintain Daily Attendance of labours and visitors
• Maintain & Check daily housekeeping record and update for the HR
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist/HR duties such as filing, photocopying, pre documentation and faxing
• Assisting with a variety of administrative/HR tasks including copying, faxing, taking notes, and pre documentation
• Record each and every inward and outward record.