Key responsibility areas

 Facility Management

 Procurement and contract management

 security management

 space management

 utilities and building infrastructure

 Office operations

 Project/Renovations of office space

 Housekeeping services

 catering and vending services

 health and safety compliances

Detailed responsibilities

 Prepare documents to put out BOQ for vendors/service providers

 Project management: supervise and coordinate the work of contractors

 Directly responsible for 100% uptime of available installations

 Should directly supervise daily operations of FM service provider or staff deployed

 Responsible to assess, oversee & supervise the Health of HVAC, AC, UPS, BMS,

workstations, chairs, power ports, Electrical systems, plumbing installations etc.

 Should directly assess the AMC need of various systems and put commercials in

place for further assessment by the management

 investigate the availability and suitability of options for new premises

 calculate and compare costs for required goods or services to achieve maximum

value for money

 manage and lead change to ensure minimum disruption to core activities

 direct, coordinate and plan essential services such as reception, security,

maintenance, cleaning, catering, waste disposal and recycling

 ensure buildings meet health and safety requirements and that facilities comply with

local/state laws

 plan best allocation and utilisation of space and resources for buildings, or re-

organising of current premises

 check that agreed work by staff or contractors has been completed satisfactorily and

follow up on any deficiencies

 coordinate and lead one or more teams to cover various areas of responsibility

 use performance management techniques to monitor and demonstrate achievement

of agreed service levels and to lead on improvement

 respond appropriately to emergencies or urgent issues as they arise and deal with

the consequences.

 Ability to do risk analysis

 To maintain documents on monthly, quarterly, half yearly, yearly basis for planned

preventive maintenance of equipment's as per the audit standards.

 To ensure effective implementation of best safe work practices to maintain a high

awareness of safety among all site staff.

 To maintain inventory for spares and consumables

 To prepare and execute duty roster of all support staffs

 To conduct regular site rounds and ensure compliances of all the company standards.

Candidate profile

 Graduate/PG with strong background in hospitality or similar

 Minimum 7-8 years of experience in facility management soft services

 Should have handled a corporate office setup with branches across the region

 Ample knowledge of current market rates; conversant in contract management &

selection of vendors, Technical specifications & national building code

 Knowledge of Autocad and similar tools used for layout and project management

 Should have handled project to facility handover in his previous assignments

 Should have been a part of 3-4 renovation projects in his previous assignments

 Should have expert knowledge of facility management tools in space planning &

allocation. Cafeteria management, Physical security management & compliance

management