Job Purpose

The Executive Assistant will provide comprehensive support to the CMO – JWC, managing administrative, coordination, and strategic support responsibilities. This role operates within the marketing ecosystem at JWC and requires a proactive, detail-oriented professional who thrives in a fast-paced and dynamic environment.

Job Accountabilities 

v Executive Support

§  Manage calendar, appointments, and meetings.

§  Arrange travel plans, itineraries, and accommodations.

§  Prepare and refine correspondence, reports, and marketing presentations.

§  Support preparation for leadership reviews and strategy discussions.

§  Act as the primary point of contact for internal & external communication on behalf of the CMO.

§  Handle confidential and sensitive information with discretion.

v Administrative Management

§  Ensure smooth functioning of the CMO’s office.

§  Organize and maintain digital and physical filing systems.

§  Oversee expense reports, invoices, and budget coordination.

§  Track key deliverables, campaign timelines, and project milestones.

v Event and Marketing Coordination

§  Support planning and execution of brand campaigns, events, and marketing activations at JWC.

§  Coordinate with internal teams, agencies, partners, and vendors.

§  Manage guest lists, RSVPs, and stakeholder communication for key initiatives.

v Project Support

§  Assist with brand initiatives, campaigns, and special projects.

§  Conduct research and prepare briefing notes and presentations when required.

v Stakeholder Management

§  Build and maintain positive relationships with key stakeholders and partners.

§  Professionally represent the CMO – JWC in all interactions.

v Team Management

§  Coordinate across the CMO’s direct reportees and extended marketing team.

§  Encourage clear communication and collaboration.

§  Monitor follow-ups and ensure accountability across teams.

§  Organize team meetings and engagement activities.

§  Maintain an updated database of partners and agencies.

§  Coordinate with senior leadership assistants and cross-functional teams.

Competencies & Skills

§  Proactive problem-solving ability.

§  High attention to detail.

§  Strong interpersonal and collaborative skills and professional conduct.

§  Ability to manage multiple priorities in a fast-paced environment.

§  Strong organizational, multitasking, and communication skills.

§  Independent, team-oriented, and culturally sensitive.

§  Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

§  Basic knowledge of AI and digital tools is required.

Qualifications 

§  Bachelor’s degree in Business Administration, Arts Management, Communications, Marketing, or related field.

Experience

§  6+ years of experience in a similar role, preferably supporting senior leadership in marketing, media, cultural, or events environments.