Executive Operations Manager (EA+ / Chief-of-Staff–Lite)

Location: On-site, Ahmedabad Type: Full-time, in-office Reports to: Founder/CEO

Why this role exists

Own the CEO’s operating rhythm, keep the company’s day-to-day humming, and serve as the checker and cross-trained backup for critical treasury/payroll processes. This is a hands-on operator role—not a virtual EA.

What you’ll do

Exec & operating cadence

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Run CEO calendar, meeting prep, notes, and follow-through; maintain clean action backlogs (Asana).

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Drive weekly ops stand-ups, monthly reviews, and close-the-loop on decisions.

Hiring & people ops (light)

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Coordinate end-to-end hiring: JDs, sourcing, scheduling, evaluations, offers, and onboarding in HRIS (e.g., SumHR).

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Maintain org docs, access checklists, and offboarding runbooks.

Travel & events

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Plan complex domestic/international travel (flights, hotels, visas), optimize rewards/GST documentation.

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Coordinate conference outreach, vendor/speaker follow-ups, and budgets.

General operations

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Vendor onboarding paperwork, digital signatures, insurance renewals, payment recovery follow-ups.

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Keep SOPs current; ensure SLAs are published and met across ops services.

Treasury/Payroll redundancy (checker & backup)

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Serve as checker in maker–checker payment flows; execute simple banking via templates in emergencies.

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Run due-date checklists for payroll/TDS/GST/PT; coordinate with CA/backstop.

Quant trading support (ops-facing)

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Coordinate tickets, vendor SLAs, and renewals for trading tools; ensure timely margin-ops handshakes with Treasury.