Job Overview

We are seeking a dedicated Executive Secretary for our Real Estate division at Fe'Onks Learning Pvt Ltd. This mid-level, full-time position is based in Noida. The successful candidate will support executives through efficient calendar management, coordination, and document handling, while contributing to the administrative excellence of the company. The role requires exceptional organization, clear communication, and proficiency in essential software tools.

Qualifications and Skills

• Proficiency in Microsoft Office Suite (Mandatory skill) for creating, editing, and managing documents seamlessly.
• Expertise in calendar management (Mandatory skill) to efficiently schedule and coordinate appointments for executives.
• Familiarity with document management systems (Mandatory skill) for efficient organization and retrieval of information.
• Experience with email communication tools to ensure effective correspondence and timely responses.
• Skill in using travel booking software for arranging and organizing executive travel plans smoothly.
• Capability in utilizing video conferencing platforms to facilitate remote meetings with clarity and connectivity.
• Competence in data entry software for accurate and efficient maintenance of records and reports.
• Ability to manage expense reporting tools for tracking expenditure and budgeting in an organized manner.

Roles and Responsibilities

• Manage executive calendars, including scheduling appointments, coordinating meetings, and organizing events.
• Prepare, edit, and distribute documents, reports, and presentations as required by the executives.
• Handle incoming and outgoing correspondence, ensuring timely and accurate communication.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation for executives.
• Conduct research and compile data for various reports and presentations needed by the executive management.
• Assist in preparing agendas, taking minutes, and following up on action items for meetings.
• Manage confidential information with discretion and uphold a high level of integrity and trustworthiness.
• Support expense tracking and reporting to ensure compliance with company policies and budgeting goals.