Job Role

Administration Associate

Job Purpose

To efficiently manage upkeep and maintenance of offices, Facilities management, Travel, Government liaison, Fire and safety and Crisis Management.

Key Responsibilities

Responsibilities

·    To provide Safe & smooth working conditions in the office / Branch premises

·    To manage Fire and Safety Management and Crisis Management

·    To take charge of the House Keeping and Security Activities

·    To Manage AMCs and repair and maintenance activities

·    To manage Opex Budget management and optimize cost

·    To Ensure the effective delivery of all fire safety works are completed to a high level of customer satisfaction, to a standard of legal compliance.

·    To ensure responsibility for the overall lead and management of clear, consistent and quality fire safety management, repairs and improvements, on a strategic and operational level

·    To Manage head Office Seating and facilities for employees.

·    To liaison with government bodies for various licenses required by company

·    To Monitor preventive maintenance schedule and take timely corrective action

Specific Authorities (Financial & Non-Financial)

 To authorize admin related payments as per Delegation of Authority Matrix at Checker level

Key Performance Indicators

·      TAT (Facilities issued raised to query resolved) <= as per TAT matrix given below) (90%)

·      Facilities Maintenance Budget Variance <=10%

·      Preventive Maintenance schedule adherence=90%

·      Fire and Safety compliance = 100%

 Functional Competencies

·      Effective negotiations and cost saving for Facilities Management activities

·      Effective Business continuity Plan management for employee's safety

·      Ensure the effective delivery of all fire and safety norms as laid down by company

·      Vendor contract management

 Negotiations

service level agreements

Behavioral Competencies

·      Execution Excellence

·      Customer Centricity

·      Collaboration

·      Growth through Differentiation Definition