We are currently hiring an Executive Assistant to the Managing Director.

The EA to the Managing Director must be aware of the organization's aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The EA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.

• Main Tasks:Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.
• Source office supplies
• Produce reports, presentations and briefs.
• Devise and maintain office filing system.

• Technical & essential SkillsKnowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
• Excellent Diary Management with the ability to always pre-empt and look ahead
• Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint

• Interpersonal SkillsAbility to multitask and experience of dealing with a demanding role and high-level workload.
• Ability to priorities work and manage time effectively and be proactive.
• Excellent Organizational skills
• Communication skills – the ability to communicate well at all levels.
• Always demonstrate a professional manner and possess the ability to remain calm under pressure.
• Self-motivated
• Ability to maintain a high level of discretion.