Job Description

• Managing all day-to-day HR administration tasks; ensuring that all employee and HR records are accurate and up to date
• Assisting with the end-to-end recruitment process
• Creating employee training materials under the guidance of the learning and development manager
• Assisting with monthly payroll and resolving payment issues
• Preparing job offer emails and employment offer contracts
• Supporting the development of performance review processes and reward schemes
• Taking full responsibility for all annual leave and attendance records
• Inducting new staff and overseeing probationary periods

Statutory Compliance Management:

• Ensure compliance with statutory laws such as the Employees Provident Fund (EPF), Employees State Insurance (ESI), Gratuity, Professional Tax, Labour Welfare Fund, Bonus Act, and Minimum Wages Act.
• Stay updated with any changes in labor laws and statutory regulations.
• Ensure timely and accurate filing of statutory returns and payments (EPF, ESI, PT, etc.).
• Keep track of statutory deadlines and ensure compliance is met on time.

Documentation and Record-Keeping:

• Maintain and update employee records related to statutory compliance.
• Ensure proper documentation and filing of employee-related records, including salary records, attendance, leave, and payroll data, in compliance with statutory requirements.
• Prepare and maintain statutory registers (e.g., PF, ESI, Leave, etc.).

Audit & Reporting:

• Coordinate and assist in internal and external audits for statutory compliance.
• Generate monthly and quarterly reports for HR and management regarding compliance status.
• Prepare documentation for compliance audits and statutory inspections.

Employee Benefits Management:

• Handle queries related to employee benefits under statutory provisions like EPF, ESI, etc.
• Ensure that the employee benefits program complies with statutory guidelines.
• Support in managing the Gratuity Fund and other employee welfare programs.

Compliance Training & Awareness:

• Conduct training sessions for employees and management regarding statutory compliance and labor laws.
• Create awareness on statutory changes and its impact on business operations.

Regulatory Liaison:

• Act as the point of contact with government departments (e.g., Provident Fund, ESI, Labour Department) and handle any queries or inspections.
• Address notices from statutory bodies and resolve discrepancies, if any.

Policy and Procedure Development:

• Assist in the development and implementation of HR policies and procedures in accordance with statutory requirements.
• Ensure compliance with the company’s internal policies as well as external legal requirements.

Payroll Compliance:

• Ensure accurate payroll processing in accordance with statutory requirements.
• Ensure that statutory deductions (like PF, ESI, PT, etc.) are deducted correctly from employee salaries and remitted on time.

Employee Grievance Handling:

• Address any employee concerns related to statutory compliance or benefits, and resolve issues in collaboration with the HR team.