Records Manager Job Description
The Records Manager plays a crucial role in maintaining accurate and up-to-date records for the organization. They ensure that records are organized, protected, and readily available when needed. The Records Manager also establishes guidelines and processes for document retention and disposal, ensuring compliance with relevant laws and regulations. Additionally, they collaborate with other departments to optimize record-keeping practices and implement efficient record management systems. This role requires excellent organizational and communication skills, as well as a strong attention to detail.
Responsibilities
- Develop and implement records management policies and procedures
- Oversee the organization, maintenance, and protection of both physical and digital records
- Establish guidelines for document retention and disposal, ensuring compliance with legal and regulatory requirements
- Collaborate with various departments to optimize record-keeping practices
- Implement efficient record management systems and workflows
- Train staff on records management processes and best practices
- Ensure the security and confidentiality of sensitive records
- Perform regular audits to assess the integrity and accuracy of records
- Monitor and address any records-related issues or discrepancies
- Stay updated on industry trends and advancements in record management practices
Qualifications
- Bachelor's degree in Records Management, Library Science, or a related field
- Proven experience in records management
- Strong knowledge of records management principles, practices, and regulations
- Familiarity with both physical and digital record-keeping systems
- Excellent organizational and time management skills
- Attention to detail and accuracy
- Strong communication and collaboration skills
- Ability to multitask and prioritize tasks
- Problem-solving and decision-making abilities
- Knowledge of relevant legal and regulatory requirements
Skills
- Records management software
- Document retention
- Information governance
- Data protection
- Data privacy
- Compliance
- Documentation
- Organizational skills
- Communication skills
- Attention to detail