Management Secretary Job Description
The Management Secretary plays a vital role in ensuring the smooth functioning of the management team. They are responsible for maintaining effective communication between the management team and other stakeholders. They handle confidential information and assist in decision-making processes. The role requires strong organizational and multitasking skills.
Responsibilities
- Manage and maintain executives' calendars and schedules
- Coordinate and schedule meetings, conferences, and appointments
- Handle and prioritize incoming and outgoing correspondence
- Prepare and draft reports, presentations, and other relevant documents
- Organize and maintain documents, files, and records
- Screen and direct phone calls and emails
- Welcome and assist visitors and clients
- Make travel arrangements and prepare travel itineraries
- Handle confidential and sensitive information with integrity
- Provide administrative support to the management team as needed
Qualifications
- Proven experience as a secretary or administrative assistant
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficiency in MS Office applications
- Ability to prioritize tasks and meet deadlines
- Attention to detail and accuracy
- Discretion and confidentiality
- Ability to work well under pressure
- Strong interpersonal skills
- Ability to multitask and adapt to changing priorities
Skills
- Organizational skills
- Time-management skills
- Communication skills
- MS Office proficiency
- Attention to detail
- Discretion
- Interpersonal skills
- Multitasking abilities