Vice President / Facility Manager/General Administration Manager Job Description Template
As the Vice President / Facility Manager/General Administration Manager, you'll be responsible for overseeing all aspects of facility operations, including maintenance, security, procurement, and administrative services. You'll lead a team to ensure the facilities meet all operational and regulatory standards efficiently and cost-effectively.
Responsibilities
- Oversee daily facility operations and maintenance activities.
- Ensure compliance with health and safety regulations.
- Develop and implement facility policies and procedures.
- Manage facility budgets and financial reports.
- Coordinate with external vendors and service providers.
- Lead and mentor the facility management team.
- Plan and execute facilities projects and upgrades.
- Ensure efficient resource allocation and space management.
- Handle emergency situations and disaster recovery plans.
Qualifications
- Bachelor’s degree in Business Administration, Facility Management, or a related field.
- Minimum of 10 years of experience in facility management or operations roles.
- Proven leadership and team management skills.
- Excellent organizational and multitasking abilities.
- Strong understanding of health, safety, and environmental regulations.
- Exceptional problem-solving and decision-making skills.
Skills
- Facility Management Software (e.g., FMX, Maintenance Connection)
- Budgeting and Financial Planning
- Project Management
- Contract Negotiation
- Safety and Compliance
- Vendor Management
- Risk Management
- Space Planning
- Microsoft Office Suite
Frequently Asked Questions
A Vice President of Facility Management oversees the operations and maintenance of an organization's physical infrastructure. They ensure that facilities are safe, efficient, and aligned with business goals. Responsibilities include budgeting, strategic planning, and compliance with regulations, making it a pivotal role for optimizing workplace productivity and sustainability.
To become a General Administration Manager, one typically needs a bachelor's degree in business administration or a related field. Experience in administrative roles, strong leadership skills, and knowledge of business operations are crucial. Advanced positions may require a master's degree or certifications, and developing expertise in strategic planning can set candidates apart.
The average salary for a Facility Manager varies based on location, industry, and experience. Generally, Facility Managers earn a competitive salary, often with benefits. Those with specialized skills, advanced degrees, or significant experience can command higher salaries. Compensation packages might also include performance bonuses and additional benefits.
A Vice President of General Administration typically requires a degree in business administration or management. Extensive experience in administrative roles, leadership capabilities, and strategic planning proficiency are essential. Advanced degrees, such as an MBA, and certifications in relevant fields can enhance career prospects and demonstrate commitment to professional growth.
A Facility Manager must possess excellent organizational and leadership skills, with a strong understanding of maintenance operations and project management. Responsibilities include managing budgets, ensuring regulatory compliance, and developing strategies for efficient facility use. Problem-solving skills and the ability to work under pressure in a dynamic environment are also crucial.