US Payroll Specialist Job Description Template
As a US Payroll Specialist, you will be responsible for managing and executing all aspects of the payroll process for our US workforce. This includes ensuring compliance with payroll laws and regulations and providing exceptional service to employees regarding payroll matters.
Responsibilities
- Process bi-weekly payroll accurately and on time for all US employees.
- Ensure compliance with federal, state, and local payroll laws and regulations.
- Maintain and update employee payroll records.
- Handle and resolve payroll-related inquiries from employees.
- Reconcile payroll prior to transmission and validate confirmed reports.
- Prepare and submit payroll tax filings and compliance reports.
- Coordinate with HR and Finance departments to ensure accurate employee data.
- Assist in audits and provide records as required.
- Implement and enhance payroll-related systems and processes.
Qualifications
- Bachelor's degree in Accounting, Finance, Human Resources, or related field.
- Minimum of 3 years of payroll processing experience in a similar role.
- Familiarity with federal and state payroll regulations and tax laws.
- Strong attention to detail and high level of accuracy.
- Excellent problem-solving skills and ability to handle confidential information.
- Strong communication and interpersonal skills.
- Certified Payroll Professional (CPP) designation is a plus.
Skills
- Payroll software proficiency (e.g., ADP, Paycom, Workday).
- MS Office Suite (Excel, Word, Outlook).
- Knowledge of payroll tax laws and regulations.
- Analytical and reconciliation skills.
- Time management and organizational skills.
- Customer service skills.
Frequently Asked Questions
A US Payroll Specialist is responsible for managing and processing payroll for employees within a company in the United States. This includes calculating wages, withholding taxes, and ensuring compliance with federal and state regulations. They also maintain payroll records, handle payroll queries, and may assist in audits. Key duties also involve updating employee payroll information and ensuring timely payment distributions.
To become a US Payroll Specialist, one typically needs a minimum of a high school diploma or equivalent. Many employers prefer candidates with an associate's or bachelor's degree in accounting, finance, or a related field. Gaining certification, such as the Certified Payroll Professional (CPP) from the American Payroll Association, can enhance prospects. Experience in finance or administration can also be beneficial.
The average salary for a US Payroll Specialist varies based on factors like location, experience, and employer size. Generally, salaries range from entry-level positions with modest earnings to experienced specialists who earn significantly higher. Many payroll specialists also receive benefits such as health insurance, retirement plans, and bonuses, which add value to the overall compensation package.
Qualifications for a US Payroll Specialist typically include a high school diploma or equivalent, although an associate's or bachelor's degree in a relevant field like accounting is often preferred. Certifications such as the Certified Payroll Professional (CPP) can provide a competitive edge. Familiarity with payroll software and regulations is crucial, along with strong analytical and organizational skills.
A US Payroll Specialist must possess strong analytical skills to accurately process payroll calculations and deductions. Attention to detail is essential to ensure compliance with all tax laws and regulations. They are expected to have proficiency in payroll software and an understanding of labor laws. Responsibilities include managing payroll data, resolving discrepancies, and providing excellent customer service to employees.