US Accounts Receivable Specialist Job Description Template
The US Accounts Receivable Specialist is essential for managing and optimizing the billing and collection processes. This role involves maintaining accurate financial records, ensuring timely receipt of payments, and providing customer support regarding billing inquiries. The specialist works closely with other departments to resolve any billing discrepancies promptly.
Responsibilities
- Issue invoices to customers and ensure all payments are received on time.
- Monitor accounts to identify overdue payments.
- Process and reconcile account discrepancies.
- Perform account reconciliations to maintain accurate records.
- Communicate with clients regarding billing issues and payment arrangements.
- Prepare regular financial and aging reports for management.
- Assist in month-end closing processes.
- Maintain and update customer records.
Qualifications
- Bachelor's degree in Finance, Accounting, or related field.
- 3+ years of experience in accounts receivable or a similar role.
- Proficiency with accounting software and MS Office (especially Excel).
- Strong attention to detail and accuracy.
- Excellent communication and negotiation skills.
- Ability to handle sensitive information confidentially.
Skills
- Accounts Receivable Management
- Customer Service
- Invoicing
- Account Reconciliation
- Financial Reporting
- MS Excel
- ERP Systems
- Attention to Detail
- Communication Skills
- Problem-Solving
Frequently Asked Questions
A US Accounts Receivable Specialist is responsible for managing incoming payments, ensuring timely and accurate billing, tracking outstanding invoices, and pursuing collections when necessary. They play a crucial role in maintaining cash flow by reconciling accounts, preparing financial reports, and coordinating with other finance team members to ensure efficient processing of payments.
To become a successful US Accounts Receivable Specialist, one should have a background in finance or accounting, often demonstrated through a degree in these fields. Gaining proficiency in accounting software like QuickBooks, SAP, or Oracle is essential. Strong analytical skills, attention to detail, and effective communication are crucial to effectively handle invoicing and collections processes.
The average salary for a US Accounts Receivable Specialist varies depending on experience, location, and the size of the company. Typically, salaries might range from mid to higher competitive figures annually, but those with significant experience or specialization in financial software may earn more. Benefits and additional compensation can also vary widely.
Qualifications for a US Accounts Receivable Specialist often include a degree in finance, accounting, or a related field, though some positions may accept relevant work experience in lieu of formal education. Familiarity with financial accounting software and a strong aptitude for numbers are important. Certifications in bookkeeping or accounts receivable management can enhance job prospects.
A US Accounts Receivable Specialist requires strong analytical skills, attention to detail, customer service abilities, and proficiency in accounting software. They are responsible for processing invoices, tracking payments, managing customer accounts, and reporting on accounts receivable status. Effective communication and organizational skills are also necessary to ensure timely collections and maintain financial records.