Secretary cum Typist Job Description Template
The Secretary cum Typist provides vital administrative support to ensure the smooth operation of our office. This role demands meticulous attention to detail, excellent typing speed and accuracy, and the ability to manage multiple tasks simultaneously. The ideal candidate will maintain a friendly and professional demeanor while interacting with clients and colleagues.
Responsibilities
- Type and transcribe documents accurately and efficiently.
- Manage correspondence, including emails, letters, and phone calls.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain office filing systems both digitally and physically.
- Assist in the preparation of reports, presentations, and data entry.
- Greet and assist visitors, ensuring a welcoming office environment.
- Handle sensitive information with confidentiality and discretion.
- Perform general clerical duties, including photocopying, scanning, and faxing.
Qualifications
- High school diploma or equivalent; additional qualifications as a Secretary or Office Manager are a plus.
- Proven experience as a Secretary, Typist, or in a relevant administrative role.
- Exceptional typing speed and accuracy.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Ability to work independently and collaboratively within a team.
- Discretion with personal and confidential information.
Skills
- Typing proficiency
- Microsoft Office Suite
- Document management
- Scheduling
- Data entry
- Communication
- Time management
- Attention to detail
Frequently Asked Questions
A Secretary cum Typist typically handles administrative tasks such as managing correspondence, scheduling appointments, and preparing documents. They often type reports, letters, and memos, utilizing their proficiency in word processing software, and ensure that office communications are efficiently managed and up-to-date.
To become a Secretary cum Typist without experience, focus on developing strong typing skills and proficiency in office software like Microsoft Office. Many positions require a high school diploma. Consider taking administrative courses or gaining certification to enhance your qualifications and increase your chances of securing a role.
The average salary for a Secretary cum Typist can vary based on location, industry, and experience level. Typically, those in larger metropolitan areas or specialized industries may earn more. Salaries generally reflect responsibilities such as document management, scheduling coordination, and communication tasks.
A Secretary cum Typist typically needs a high school diploma, though additional certifications in office administration or a related field can be beneficial. Essential qualifications include strong typing skills, familiarity with office software, excellent communication abilities, and organizational skills to handle administrative duties effectively.
A successful Secretary cum Typist must possess exceptional typing skills, attention to detail, and organizational abilities. They are responsible for document preparation, correspondence handling, and scheduling tasks. Strong communication skills, proficiency in office software, and the ability to multitask are key competencies for this role.