Receptionist cum Admin Job Description Template
As a Receptionist cum Admin for our Gurgaon office, you will be the first point of contact for visitors and employees. This role combines front-desk reception duties with administrative tasks to ensure the smooth functioning of the office. You'll handle phone calls, manage appointments, oversee office supplies, and support various administrative activities.
Responsibilities
- Greet and welcome visitors in a friendly and professional manner.
- Answer, screen, and direct phone calls to appropriate persons.
- Manage the calendar and schedule appointments.
- Handle incoming and outgoing mail and packages.
- Maintain office supplies inventory and place orders when necessary.
- Provide administrative support to various departments.
- Ensure the reception area is tidy and presentable at all times.
- Assist in planning and organizing office events and meetings.
Qualifications
- High school diploma or equivalent; additional qualifications in office administration are a plus.
- Proven work experience as a receptionist, front desk representative, or in a similar role.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Ability to maintain a professional appearance and demeanor.
- Strong attention to detail.
Skills
- Customer Service
- Multitasking
- Time Management
- Communication
- MS Office Suite
- Organizational Skills
- Attention to Detail
- Scheduling
Frequently Asked Questions
A Receptionist cum Admin plays a dual role by managing front office operations while also handling administrative tasks. Their duties include greeting visitors, answering phone calls, managing emails and schedules, and supporting office administration tasks such as data entry and record keeping. They ensure smooth office operations and provide a positive first impression to clients and guests.
To become a Receptionist cum Admin, candidates typically need a high school diploma or equivalent with proficiency in office software such as MS Office. Experience in customer service or administration is beneficial. Employers value strong communication and organizational skills. On-the-job training is often provided to familiarize with specific office procedures.
The average salary for a Receptionist cum Admin varies based on location, experience, and industry. Typically, they earn a competitive wage that reflects their role's combined responsibilities in front office management and administrative support. Salaries can increase with additional experience, proficiency in office tools, and specialized skills.
Qualifications for a Receptionist cum Admin role generally include a high school diploma or equivalent, strong interpersonal and communication skills, and proficiency in office management software. Knowledge in clerical procedures and familiarity with basic accounting procedures can also be advantageous, providing the potential for career advancement.
A Receptionist cum Admin requires strong communication skills, attention to detail, multitasking abilities, and organizational skills. Responsibilities include managing office communication channels, coordinating schedules, greeting visitors, and administrative support such as preparing reports, maintaining records, and ensuring the office runs efficiently.