Purchase Executive / Admin for CBSE School Job Description Template
The Purchase Executive / Admin for a CBSE School will oversee procurement processes, vendor management, inventory control, and daily administrative duties. The individual must coordinate with various departments to fulfill their needs while maintaining budgetary constraints and compliance with school policies.
Responsibilities
- Manage procurement processes for all school supplies and equipment.
- Maintain and update a database of approved vendors and suppliers.
- Negotiate with vendors to secure favorable terms and pricing.
- Coordinate with school departments to understand their procurement needs.
- Monitor inventory levels and reorder supplies as necessary.
- Ensure timely delivery of purchased items and resolve any discrepancies.
- Handle administrative tasks such as record-keeping, data entry, and filing.
- Prepare and manage purchase orders, contracts, and invoices.
- Maintain compliance with procurement policies and regulations.
- Report on procurement activities and expenditures to school management.
Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Minimum of 2-4 years of experience in procurement or administrative roles.
- Familiarity with CBSE school operations and requirements is a plus.
- Strong negotiation and vendor management skills.
- Excellent organizational and multitasking abilities.
- Proficiency in MS Office Suite, especially Excel and Word.
- Good communication and interpersonal skills.
- Attention to detail and problem-solving abilities.
Skills
- Procurement Management
- Vendor Management
- MS Office
- Excel
- Negotiation
- Inventory Control
- Data Entry
- Record-Keeping
- Administration
- Communication
Frequently Asked Questions
A Purchase Executive / Admin in a CBSE School is responsible for handling procurement of goods and services needed for school operations. This includes identifying suppliers, negotiating contracts, ensuring timely delivery, and managing inventory. They coordinate with departments to understand their requirements and work to ensure budget compliance, effectively supporting the educational infrastructure and maintaining standards.
To become a Purchase Executive / Admin in a CBSE School, candidates typically need a bachelor's degree in business administration or a related field. Experience in procurement, supply chain management, or administrative roles is advantageous. Strong negotiation and communication skills are essential. Familiarity with CBSE documentation and procurement processes enhance a candidate's prospects in securing such a position.
The average salary for a Purchase Executive / Admin in a CBSE School can vary based on factors such as geographic location, school size, and individual experience. Generally, professionals in this role receive a competitive package, which may include additional benefits like housing allowance or performance bonuses, reflective of industry standards and educational institutional policies.
Qualifications for a Purchase Executive / Admin in a CBSE School often include a bachelor's degree in business, management, or a related field. Additional certification in procurement or supply chain management is beneficial. Experience in an administrative capacity within the education sector or similar environments is preferred, alongside competency in handling procurement software and processes.
Key skills for a Purchase Executive / Admin in a CBSE School include strong negotiation, communication, and organizational abilities. Responsibilities involve managing procurement processes, supplier relationships, and inventory control. They must ensure budget adherence and compliance with CBSE standards while effectively supporting school operations through efficient resource management and administrative functions.