Purchase/E-Procurement Executive (Tendering) Job Description Template
The Purchase/E-Procurement Executive (Tendering) plays a crucial role in the procurement department by handling tendering activities, sourcing suppliers, and negotiating contracts. The role requires a deep understanding of procurement practices, vendor management, and adherence to legal standards to ensure the efficient acquisition of goods and services.
Responsibilities
- Manage the end-to-end e-procurement and tendering process.
- Identify and evaluate potential suppliers and service providers.
- Prepare and publish tender documents and procurement contracts.
- Review bids and proposals and conduct cost analyses.
- Negotiate contract terms and pricing with vendors.
- Ensure compliance with procurement policies and regulations.
- Maintain accurate procurement records and documentation.
- Liaise with internal departments to understand procurement needs.
- Develop and maintain supplier relationships.
- Monitor market trends and conditions to ensure competitive pricing.
Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, or related field.
- Minimum of 3 years of experience in procurement or tendering.
- Strong understanding of e-procurement and tendering processes.
- Excellent negotiation and communication skills.
- Attention to detail and strong analytical abilities.
- Proficiency with procurement software and tools.
- Knowledge of relevant laws and regulations.
Skills
- E-Procurement software
- Tender management
- Supplier evaluation
- Contract negotiation
- Cost analysis
- Compliance management
- Vendor management
- Market analysis
- Record-keeping
- Communication skills
Frequently Asked Questions
A Purchase/E-Procurement Executive (Tendering) is responsible for managing the procurement process, particularly through electronic means, for acquiring goods and services. This role involves preparing and issuing tenders, evaluating bids, negotiating contracts, and ensuring compliance with procurement policies. The executive works closely with suppliers and internal teams to secure the best value for the organization.
To become a Purchase/E-Procurement Executive (Tendering), one typically needs a bachelor's degree in business administration, supply chain management, or a related field. Additional qualifications include experience in procurement, strong negotiation skills, and proficiency in e-procurement software. Certifications such as Certified Supply Chain Professional (CSCP) can enhance career prospects.
The average salary for a Purchase/E-Procurement Executive (Tendering) varies depending on the industry, location, and experience level. Generally, individuals in this role can expect a competitive salary that reflects their expertise in managing procurement processes and handling tendering efficiently. For more specific salary data, consulting industry salary reports would provide the most accurate insights.
Qualifications for a Purchase/E-Procurement Executive (Tendering) typically include a bachelor's degree in business, logistics, or a related field. Experience in procurement and tendering processes, as well as knowledge of e-procurement tools, is crucial. Additional training or certifications in procurement and supply chain management can provide a competitive advantage.
A Purchase/E-Procurement Executive (Tendering) needs excellent analytical and negotiation skills to manage procurement effectively. Responsibilities include preparing tenders, evaluating supplier proposals, and managing supplier relationships. Competency in e-procurement software, attention to detail, and an understanding of contract laws are also essential for success in this role.