Payroll Associate Job Description Template
The Payroll Associate is a vital member of the Finance team, tasked with the accurate and timely processing of payroll. You will ensure compliance with relevant laws and regulations, resolve payroll-related issues, and maintain payroll records. This role demands meticulous attention to detail and the ability to manage confidential information with the utmost discretion.
Responsibilities
- Process employee payroll on a bi-weekly or monthly basis
- Ensure compliance with federal, state, and local payroll regulations
- Resolve payroll discrepancies and answer payroll-related questions
- Maintain accurate payroll records and documentation
- Handle payroll adjustments such as overtime, bonuses, and deductions
- Coordinate with HR for onboarding and offboarding payroll requirements
- Prepare reports related to payroll, taxes, and other financial matters
- Assist in year-end processing and audits
Qualifications
- Bachelor's degree in Accounting, Finance, or related field
- Previous experience in payroll processing or a similar role
- Strong understanding of payroll laws and regulations
- Proficiency in payroll software (e.g., ADP, Paychex)
- Excellent attention to detail and organizational skills
- Ability to maintain confidentiality of sensitive information
- Strong communication and interpersonal skills
Skills
- Payroll processing
- ADP
- Paychex
- Excel
- Data analysis
- Attention to detail
- Time management
- Problem-solving
Frequently Asked Questions
A Payroll Associate is responsible for managing and processing payroll for employees within a company. They ensure accurate calculation of wages, overtime, deductions, and maintain payroll records. This role involves managing employee queries regarding payroll, collaborating with HR, and ensuring compliance with relevant regulations. Proficiency in payroll software and attention to detail are essential.
To become a Payroll Associate, one typically needs a high school diploma or equivalent, though an associate's or bachelor's degree in finance, accounting, or a related field can be advantageous. Certification, such as Certified Payroll Professional (CPP), can boost your prospects. Hands-on experience with payroll software and strong mathematical skills are critical to securing a position in this field.
The average salary for a Payroll Associate varies based on factors such as location, company size, and experience level. Typically, Payroll Associates earn salaries that reflect their expertise in payroll processing, with potential for increases as they gain experience and certifications. Market demand and specific industry standards also impact salary expectations.
Qualifications for a Payroll Associate generally include a high school diploma or equivalent, with many employers preferring candidates with post-secondary education in accounting or related fields. Certification, such as a Certified Payroll Professional (CPP) designation, can distinguish candidates in the job market. Skills in payroll software and a keen eye for detail are highly valued.
A Payroll Associate should possess strong analytical and mathematical skills, be proficient in payroll software, and have excellent attention to detail. Responsibilities include accurately processing payroll, maintaining records, and resolving employee payroll inquiries. Familiarity with payroll regulations and effective communication skills are crucial for performing the role efficiently.