Executive Assistant to COO Job Description Template
The Executive Assistant to the COO is responsible for providing top-tier administrative support, enabling the COO to focus on high-level strategic initiatives. You'll manage complex schedules, handle confidential information, and be a liaison with both internal and external stakeholders.
Responsibilities
- Manage the COO’s calendar and set up meetings.
- Prepare and edit correspondence, presentations, and reports.
- Coordinate travel arrangements and itineraries.
- Act as the point of contact between the COO and internal/external stakeholders.
- Organize and prioritize incoming communications and requests.
- Assist in the preparation of board materials and executive summaries.
- Handle confidential information with discretion and maintain secure filing systems.
- Support in planning and executing on-site and off-site events.
- Monitor and ensure timely follow-up on various tasks and projects.
- Perform general office duties as required.
Qualifications
- Bachelor’s degree or equivalent experience.
- 3+ years of experience as an executive assistant or in a similar role.
- Exceptional organizational and time-management skills.
- High attention to detail and accuracy.
- Strong verbal and written communication skills.
- Ability to handle sensitive information with integrity and confidentiality.
- Proactive approach to problem-solving with strong decision-making capability.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience in event planning and coordination.
- Capacity to maintain composure and professionalism under pressure.
Skills
- Calendar Management
- Travel Coordination
- Microsoft Office Suite
- Event Planning
- Communication
- Time Management
- Discretion
- Organizational Skills
- Report Preparation
- Problem-solving
Frequently Asked Questions
An Executive Assistant to the COO handles essential administrative tasks to support the Chief Operating Officer. This can include scheduling meetings, managing communications, coordinating travel arrangements, and overseeing projects to ensure operational efficiency. They act as a liaison between the COO and other departments, utilizing organizational skills and discretion to maintain workflow and confidentiality.
To become an Executive Assistant to the COO, candidates should have a bachelor's degree in business administration or a related field. Experience in administrative roles, particularly in supporting senior executives, is crucial. Proficiency in office software, excellent communication skills, and the ability to manage multiple priorities are essential. Networking and gaining industry knowledge can also enhance career prospects.
The average salary for an Executive Assistant to a COO varies depending on location, industry, and company size. Typically, salaries can range from moderate to high, reflecting the role's strategic importance and responsibility level. Benefits such as bonuses, health insurance, and retirement plans may also be included in the compensation package, making the overall remuneration competitive.
Qualifications for an Executive Assistant to COO typically include a bachelor's degree in business administration, communications, or a related field. Experience in executive support is highly desirable, along with proficiency in Microsoft Office and scheduling software. Strong organizational, multi-tasking, and communication skills are vital, as is the ability to handle sensitive information discreetly.
An Executive Assistant to the COO requires strong organizational and communication skills, attention to detail, and the ability to prioritize tasks. They must manage the COO's schedule, coordinate meetings and travel, and handle confidential correspondence efficiently. The role demands initiative, problem-solving abilities, and a thorough understanding of the company's operations to support the COO effectively.