Responsibilities
- Organize and maintain physical and digital documents.
- Catalog and archive documents systematically.
- Retrieve documents as requested by staff or management.
- Ensure all documents are filed and stored securely.
- Assist in the development and implementation of documentation policies.
- Review documents for accuracy and completeness.
- Support various administrative tasks related to document management.
Qualifications
- High school diploma or equivalent.
- Previous experience in document management or clerical work is preferred.
- Strong attention to detail and organizational skills.
- Ability to maintain confidentiality with sensitive information.
- Proficiency with office software and document management systems.
Skills
- File management
- Data entry
- Record keeping
- Microsoft Office
- Document management systems
- Attention to detail
- Organizational skills
Frequently Asked Questions
A Document Clerk is responsible for managing and organizing physical and digital documents within an organization. This includes filing, archiving, retrieving, and ensuring documents are stored correctly according to company policies. Document Clerks also assist in transitioning paper records to digital formats and maintaining databases, making sure the documentation remains accessible and secure.
To become a Document Clerk, individuals typically need a high school diploma or equivalent. Experience with office software and document management systems is beneficial. Skills in organization, attention to detail, and data entry are also important. On-the-job training is common, but taking courses in information management can provide an edge.
The average salary for a Document Clerk varies based on location, experience, and company size. However, Document Clerks generally earn a moderate income that reflects entry-level administrative roles. Salaries can vary significantly in different regions, so it's advisable for candidates to research local employers for specific salary data.
Qualifications for a Document Clerk usually include a high school diploma or similar educational background. Additionally, proficiency in document management software and basic computer skills are required. Some employers may look for previous clerical experience and knowledge of specific industries or document handling regulations.
A Document Clerk should possess strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities include sorting and filing documents, ensuring data accuracy, and retrieving records as needed. Effective communication and computer skills are crucial, particularly proficiency in office and database software.