Data Entry Clerk / Urgent Hiring Option Job Description Template
As a Data Entry Clerk, you will be responsible for updating and maintaining information on our company databases and computer systems. This role requires a very detail-oriented individual who can process high volumes of information with great accuracy under tight deadlines.
Responsibilities
- Input new information into database systems
- Create and manage spreadsheets with large numbers of figures
- Verify data by comparing it to source documents
- Update existing data to ensure it is current
- Retrieve data from the database or electronic files as requested
- Sort and organize paperwork after entering data to ensure it is not lost
- Perform regular backups to ensure data preservation
- Generate reports, store completed work in designated locations, and perform backup operations
Qualifications
- High school diploma or equivalent
- Proven experience as a data entry clerk or similar position
- Fast typing skills; knowledge of touch typing system is strongly preferred
- Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
- Basic understanding of databases
- Good command of English both oral and written and customer service skills
- Great attention to detail
Skills
- MS Office
- Data entry
- Typing
- Database management
- Attention to detail
- Time management
- Communication skills
Frequently Asked Questions
A Data Entry Clerk is responsible for entering and updating data into a computer system or database. They maintain accurate records by verifying and cross-referencing data for errors. Typical tasks include data entry for customer information, financial transactions, and inventory logs. Additionally, they might prepare reports and manage data retrieval systems to ensure easy access for authorized personnel.
To become a Data Entry Clerk, candidates typically need a high school diploma or equivalent. Employers look for strong typing skills, attention to detail, and proficiency with computer programs such as Microsoft Office. Some positions may require experience with specific software or data systems. On-the-job training is also common, where new clerks learn company-specific data management procedures.
The average salary for a Data Entry Clerk varies based on location, experience, and industry. Data Entry Clerks in large urban centers or industries such as finance and healthcare may earn more than those in other sectors. It's important for applicants to research salary data specific to their region and industry, as this will give them a better understanding of potential earnings.
An effective Data Entry Clerk should possess excellent organizational skills, a keen eye for detail, and the ability to work efficiently under tight deadlines. They should be proficient in using data entry software and have strong typing and numerical skills. Responsibilities include accurately entering data, maintaining confidentiality, updating records, and ensuring database integrity. Time management skills are also crucial for meeting targets.
Urgent hiring opportunities for Data Entry Clerk positions are typically listed on job boards such as Indeed, LinkedIn, and Glassdoor. Candidates may also find openings by networking, using recruitment agencies, or checking company websites directly. Many businesses, especially those in retail, logistics, and customer service industries, periodically seek Data Entry Clerks to manage large influxes of data efficiently.