AP Procurement Specialist Job Description Template
The AP Procurement Specialist will manage the end-to-end accounts payable processes, handle procurement activities, and ensure complete vendor compliance. This role involves negotiating contracts, analyzing market trends, and collaborating with internal and external stakeholders to optimize expenses.
Responsibilities
- Manage and oversee the accounts payable process
- Negotiate contracts and terms with vendors
- Analyze market trends to identify cost-saving opportunities
- Maintain accurate records of procurement activities
- Ensure vendor compliance with company policies
- Collaborate with internal departments to forecast procurement needs
- Reconcile discrepancies in invoicing and payments
- Prepare and present procurement reports to management
Qualifications
- Bachelor's degree in Finance, Business Administration, or a related field
- 3+ years of experience in procurement or accounts payable
- Strong negotiation and analytical skills
- Excellent written and verbal communication skills
- Proficiency in procurement software and ERP systems
- Attention to detail and strong organizational skills
- Ability to work independently and in a team environment
Skills
- Contract negotiation
- Market analysis
- ERP systems
- Procurement software
- Vendor management
- Financial reporting
- Microsoft Excel
- Attention to detail
Frequently Asked Questions
An AP Procurement Specialist manages the procurement and accounts payable processes. They are responsible for overseeing vendor selection, negotiating contracts, handling purchase orders, and ensuring timely payments. Specialists collaborate with suppliers to secure cost-effective deals, monitor inventory levels, audit financial documents, and maintain compliance with company policies.
To become an AP Procurement Specialist, one typically needs a bachelor's degree in finance, business administration, or a related field. Additional certifications like Certified Purchasing Professional (CPP) may enhance prospects. Gaining experience in procurement, accounts payable, or supply chain management helps. Strong analytical, negotiation, and communication skills are essential for this role.
The average salary for an AP Procurement Specialist varies based on location, experience, and industry. Generally, it is influenced by the complexity and size of the organization's procurement activities. Additional benefits and bonuses may be included, impacting total compensation. Individuals are encouraged to research based on sector-specific data for accurate information.
Qualifications for an AP Procurement Specialist include a bachelor's degree in related fields such as business, accounting, or supply chain management. Professional certifications like Certified Professional in Supply Management (CPSM) are advantageous. Basic requirements include knowledge of procurement practices, accounting principles, and proficiency in procurement software and ERP systems.
Key skills for an AP Procurement Specialist include vendor management, negotiation, financial analysis, and problem-solving. Responsibilities encompass managing purchase orders, liaising with suppliers, ensuring regulatory compliance, and timely processing of invoices. They are expected to optimize procurement strategies to reduce costs while maintaining quality standards, ensuring effective procurement operations.