Administrative Assistant-Scheduler Job Description Template
The Administrative Assistant-Scheduler is responsible for managing schedules, coordinating meetings, and providing administrative support. This role involves significant interaction with staff and clients, requiring the ability to balance multiple priorities while maintaining a high level of professionalism.
Responsibilities
- Manage and maintain executive schedules, including appointments and meetings
- Coordinate meeting logistics, including room setup and technology requirements
- Handle travel arrangements and itineraries
- Prepare and distribute meeting agendas and minutes
- Respond to and manage email correspondence on behalf of executives
- Assist with administrative tasks such as filing, data entry, and document preparation
- Liaise with internal and external stakeholders to ensure smooth communication
- Maintain confidentiality and handle sensitive information with discretion
Qualifications
- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Previous experience in an administrative or scheduling role
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills
- Professional demeanor and ability to handle confidential information
Skills
- Scheduling software
- Microsoft Office Suite
- Email management
- Travel planning
- Meeting coordination
- Data entry
- Communication
- Time management
Frequently Asked Questions
An Administrative Assistant-Scheduler is responsible for managing and coordinating schedules within an organization. This role involves organizing meetings, handling appointments, and ensuring communication efficiency between departments. They also maintain accurate calendars, prepare reports, and often assist with administrative tasks to enhance office productivity. An understanding of scheduling software and strong organizational skills are typically required.
To become an Administrative Assistant-Scheduler, individuals typically need a high school diploma or equivalent. Additional certifications in office administration, familiarity with scheduling software, and proficiency in Microsoft Office can enhance prospects. Experience in similar roles or sectors can be beneficial, and pursuing a bachelor's degree in business administration can further improve career opportunities in a competitive job market.
The salary of an Administrative Assistant-Scheduler varies based on location, experience, and industry. Generally, salaries range widely, with compensation influenced by organizational size and geographical region. Entry-level positions may offer competitive hourly wages, increasing with experience. To obtain specific salary data, candidates may consult job boards or salary comparison websites for up-to-date salary information.
Qualifications for an Administrative Assistant-Scheduler include a high school diploma or equivalent, though some employers may prefer an associate degree in business or a related field. Essential skills include proficiency in office software, effective communication, organizational and time-management abilities, and strong interpersonal skills. Experience in scheduling or administrative roles enhances employability and performance in this position.
A successful Administrative Assistant-Scheduler must possess excellent organizational and multitasking skills to manage multiple calendars efficiently. Responsibilities include scheduling meetings, coordinating appointments, and providing administrative support. Proficiency in scheduling and office software, strong communication skills, and attention to detail are crucial for ensuring smooth operations and effective time management within an organization.