Admin and Facilities Management Job Description Template
The Admin and Facilities Management role involves coordinating administrative tasks and managing facility services to ensure a smooth operation of daily activities. The role requires excellent organizational skills and the ability to handle multiple responsibilities, ensuring the workplace is safe, efficient, and conducive to productivity.
Responsibilities
- Oversee and manage all office administrative functions.
- Maintain and improve facilities to ensure a safe and productive working environment.
- Coordinate office services such as supplies, maintenance, and catering.
- Manage vendor relationships and service contracts.
- Ensure compliance with health and safety regulations.
- Develop and implement office policies and procedures.
- Plan and coordinate office relocations and space management.
- Handle budgeting and financial planning for office expenses.
- Supervise administrative staff and provide support as needed.
- Report on facility and administrative operations to senior management.
Qualifications
- Bachelor’s degree in Business Administration, Facilities Management, or a related field.
- 5+ years of experience in administrative or facilities management roles.
- Strong organizational and multitasking skills.
- Excellent interpersonal and communication skills.
- Experience with budget management and financial reporting.
- Knowledge of health and safety regulations.
- Proficiency in office management software and tools.
Skills
- Office Management
- Vendor Management
- Budgeting
- Facilities Maintenance
- Health and Safety Compliance
- Organizational Skills
- Communication
- Team Leadership
- Microsoft Office Suite
- Project Management
Frequently Asked Questions
An Admin and Facilities Manager oversees the efficient operation of a company’s physical environment. This role includes managing office resources, coordinating maintenance, ensuring safety regulations are met, and optimizing the workspace for productivity. Responsibilities often extend to handling vendor contracts and facilitating communication between departments.
To become an Admin and Facilities Manager, candidates typically need a bachelor's degree in business administration, management, or a related field. Experience in facilities management or office administration is crucial. Additional certifications such as Certified Facility Manager (CFM) can enhance a candidate’s qualifications, as can developing strong organizational and leadership skills.
The average salary for an Admin and Facilities Manager varies depending on location, experience, and company size. Typically, these professionals earn a competitive salary, with potential for bonuses linked to performance. Higher earnings are often associated with larger firms or locations with higher living costs. Comprehensive benefits often accompany the salary package.
Qualifications for Admin and Facilities Management include a bachelor's degree in relevant fields such as business administration, facilities management, or engineering. Experience in facility operations or management roles is advantageous. Professional certifications like FMP (Facility Management Professional) can further enhance employability and demonstrate advanced knowledge in the field.
Skills required for an Admin and Facilities Manager include strong leadership, communication, organizational, and problem-solving abilities. Responsibilities involve coordinating office resources, managing budgets, ensuring compliance with safety standards, and enhancing workplace efficiency. Mastery of project management software and knowledge of sustainability practices are also beneficial.