Admin & Accounts Assistant Job Description Template
The Admin & Accounts Assistant will provide essential support to both the administrative and finance teams. This role involves handling daily administrative responsibilities as well as assisting with accounting tasks such as invoicing, data entry, and financial reporting. The ideal candidate is organized, detail-oriented, and able to manage multiple tasks efficiently.
Responsibilities
- Assist with daily administrative tasks, including managing emails, phone calls, and scheduling appointments.
- Maintain accurate and up-to-date financial records.
- Process invoices, receipts, and payments.
- Prepare and submit expense reports.
- Assist in the preparation of financial statements and reports.
- Coordinate with vendors and suppliers regarding billing and payments.
- Support the finance department in tracking budgets and expenditures.
- Perform data entry and ensure the integrity of financial information.
- Assist with internal and external audits.
Qualifications
- High school diploma or equivalent; additional certification in accounting or finance is a plus.
- Proven experience in an administrative or accounting role.
- Basic understanding of accounting principles and bookkeeping procedures.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
Skills
- Microsoft Excel
- Bookkeeping
- Data Entry
- Financial Reporting
- Invoice Processing
- Accounts Payable
- Accounts Receivable
- Organizational Skills
- Communication Skills
Frequently Asked Questions
An Admin & Accounts Assistant plays a crucial role in supporting the administrative and financial operations of an organization. They handle tasks such as managing office correspondence, organizing files, processing invoices, and maintaining budget records. This position is essential for ensuring the efficiency and accuracy of both administrative and accounting functions.
To become an Admin & Accounts Assistant, candidates typically need a high school diploma or equivalent. However, additional training or certification in office administration or accounting software can be advantageous. Relevant experience in administrative or bookkeeping roles can also be beneficial for securing a position as an Admin & Accounts Assistant.
The average salary for an Admin & Accounts Assistant varies based on factors such as location, experience, and the size of the employer. Typically, this role offers competitive compensation that aligns with other entry-level administrative or accounting positions. Research local job listings or salary websites for more specific salary ranges in your area.
Qualifications for an Admin & Accounts Assistant often include a high school diploma or GED, along with competency in using office and accounting software including MS Office Suite and QuickBooks. Strong organizational skills, attention to detail, and the ability to multitask are highly valued in this role. Previous experience in a similar position is also preferred.
Key skills for an Admin & Accounts Assistant include proficiency in office software, excellent communication abilities, and strong organizational skills. Responsibilities typically involve records management, financial data entry, invoice processing, and assisting with payroll. This role demands meticulous attention to detail and the capability to handle sensitive information discreetly.