Accounts Payable/Front Desk Job Description Template
This hybrid role combines responsibilities of handling accounts payable as well as managing the front desk. We are looking for a dynamic individual who can effectively multitask between financial duties and front office operations. The role plays a critical part in ensuring smooth financial processes while also maintaining a welcoming environment for visitors and staff.
Responsibilities
- Process and code invoices, expense reports, and other financial documents.
- Maintain accurate vendor records and handle vendor correspondence.
- Perform daily cash reconciliation and assist with month-end closing activities.
- Greet and assist visitors, providing a positive first impression of the company.
- Manage incoming calls and direct them to appropriate personnel.
- Handle incoming and outgoing mail, packages, and deliveries.
- Maintain an organized and clean front desk area.
- Support office staff with various administrative tasks as needed.
Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- Previous experience in accounts payable or a similar financial role.
- Experience in a front desk or customer service position.
- Strong attention to detail and accuracy in financial record-keeping.
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite, particularly Excel.
Skills
- Accounts Payable
- Customer Service
- Vendor Management
- Invoicing
- Financial Reconciliation
- Microsoft Excel
- Telephone Etiquette
- Time Management
- Organizational Skills
Frequently Asked Questions
An Accounts Payable/Front Desk clerk manages financial transactions, ensuring that incoming invoices are processed and payments are made on time. They are also responsible for greeting visitors, managing calls, and handling general office tasks. Their role ensures smooth financial operations while maintaining a hospitable front office environment.
To become an Accounts Payable/Front Desk clerk, one typically needs a high school diploma or equivalent. Additional qualifications in accounting or office administration may be beneficial. Experience in office settings and familiarity with bookkeeping software can enhance job prospects and provide necessary skills for the role.
The average salary for an Accounts Payable/Front Desk clerk varies based on factors such as location, experience, and company size. Typically, salaries are competitive and align with industry standards for entry-level finance and administrative positions, often accompanied by benefits such as health insurance and retirement plans.
Qualifications for an Accounts Payable/Front Desk role generally include a high school diploma, basic knowledge of accounting principles, and proficiency in office management software. Strong organizational skills, attention to detail, and effective communication abilities are also essential for performing dual finance and administrative tasks efficiently.
An Accounts Payable/Front Desk clerk needs skills in multitasking, problem-solving, and financial record-keeping. Responsibilities include processing invoices, managing petty cash, answering phones, greeting visitors, and maintaining inventory of office supplies. Proficiency in software like Microsoft Office and accounting systems is crucial for efficiency.