Executive Assistant To Managing Director Job Description
As an Executive Assistant to the Managing Director, you will be responsible for managing the MD's calendar, scheduling meetings, arranging travel, and preparing documents and presentations. You will also be the point of contact between the MD and internal/external stakeholders, handle correspondence, and assist in various administrative tasks.
Responsibilities
- Manage the Managing Director's calendar and schedule meetings, appointments, and travel arrangements
- Prepare and edit correspondence, documents, presentations, and reports
- Act as a point of contact between the Managing Director and internal/external stakeholders
- Handle confidential and sensitive information with integrity and discretion
- Coordinate and prioritize multiple tasks and projects
- Manage and maintain records, files, and documents
- Assist in the preparation and coordination of meetings, conferences, and events
- Conduct research and gather information as required
- Handle incoming calls, emails, and other communications on behalf of the Managing Director
- Provide general administrative support to the Managing Director and the executive team
Qualifications
- Proven experience as an Executive Assistant or similar role
- Excellent organizational and time management skills
- Strong verbal and written communication skills
- Ability to handle confidential information with integrity and discretion
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Attention to detail and accuracy
- Ability to multitask and prioritize tasks
- Strong problem-solving and decision-making skills
- Ability to work independently and collaboratively in a fast-paced environment
- Professional demeanor and strong work ethic
Skills
- Calendar management
- Travel coordination
- Document preparation
- Communication skills
- Confidentiality
- Organizational skills
- Multi-tasking
- Attention to detail
- Problem-solving
- Microsoft Office Suite