Company Overview

At Almighty HRD Consultants, located in Coimbatore South, Tamil Nadu, we specialize in staffing and recruiting. Our mission is to connect clients with top-notch professionals who align with their organizational culture and goals. We offer a range of recruitment services, including candidate sourcing, executive search, and recruitment process outsourcing. Our personalized approach ensures that our clients receive candidates who not only meet qualifications but also fit seamlessly into their vision.

Job Overview

We are seeking a highly skilled Personal Secretary for a senior-level position at Almighty HRD Consultants. This is a full-time role based in Erode, requiring 7 to 10 years of work experience. The ideal candidate will possess exceptional organizational and communication skills, effectively manage schedules, and handle confidential information with discretion. This role demands meticulous attention to detail and the ability to manage multiple tasks efficiently.

Qualifications and Skills

• Proven experience in calendar management to efficiently plan and organize executive schedules (Mandatory skill).
• Skillful in making travel arrangements, ensuring smooth itineraries and prompt resolutions of any issues (Mandatory skill).
• Strong problem-solving abilities to navigate and resolve challenges effectively and efficiently (Mandatory skill).
• Strict adherence to confidentiality in handling sensitive information and communications with utmost discretion.
• Proficiency in document management to maintain accurate records and facilitate easy retrieval of information.
• Effective meeting scheduling skills to coordinate and plan meetings, ensuring all parties are informed and prepared.
• Capability in event planning to organize and execute company events with attention to detail and efficiency.
• Excellent verbal and written communication skills to convey clear and concise information to stakeholders.

Roles and Responsibilities

• Manage and maintain executives’ schedules, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents for internal and external use.
• Organize and coordinate meetings, including managing invites, agendas, and follow-up actions.
• Facilitate effective communication and coordinate between executives and various departments or external clients.
• Screen, prioritize, and manage incoming communications, ensuring important matters are addressed promptly.
• Maintain documentation and filing systems, ensuring the confidentiality and security of information.
• Support event planning and execution, ensuring successful organization and logistical arrangements.
• Assist in special projects and other administrative tasks as required by executives or management.