Job Overview

We are seeking a Junior Office Assistant for our headquarters in Coimbatore. This full-time position requires a minimum of 1 plus of experience. The Office Assistant will be responsible for providing administrative support and efficient office management. The ideal candidate will be proficient in calendar management, data entry, and document filing, and will play a vital role in boosting the efficiency of our operations.

Qualifications and Skills

• Proficiency in Microsoft Office, including Word, Excel, and Outlook for efficient document handling and correspondence.
• Strong customer service skills to handle client inquiries and support interactions professionally and courteously.
• Experience in managing executive calendars to ensure organized scheduling and time management. (Mandatory skill)
• Competence in data entry to maintain accurate and up-to-date records. (Mandatory skill)
• Skill in document filing to keep information manageable and easily accessible. (Mandatory skill)
• Ability to arrange travel and manage itineraries, ensuring smooth travel logistics and coordination.
• Excellent communication skills to facilitate effective interactions with team members and external partners.
• Strong organizational skills to manage multiple tasks and prioritize workload efficiently.

Roles and Responsibilities

• Assist with daily administrative tasks, supporting the team and ensuring smooth office operations.
• Manage and coordinate calendars for team members, scheduling appointments and meetings as needed.
• Perform accurate data entry and maintain organized electronic and physical files.
• Facilitate document filing and retrieval to ensure easy access to necessary information.
• Handle client communications, address inquiries, and provide customer support when required.
• Arrange travel plans, including booking flights, accommodations, and managing itineraries.
• Support special projects and contribute to process improvements to enhance office efficiency.
• Collaborate with team members on various tasks to ensure aligned goals and objectives.