Admin & Facility Manager

Senior (7 to 10 years)

About the Job


Office Administration
Facility Management (FM)

Managing contracts for various construction and maintenance projects

Maintaining the facility and overseeing the daily administrative operations across all locations

Overseeing the cleaning, landscaping and parking teams Instructing team members on the best practices to maintain the property across all locations

Creating and maintaining budgets for maintenance, repairs and contracts for all locations Supporting a company's strategic objectives by driving

Take Cost Out (TCO) initiatives Ensuring coherent availability and utilisation of resources in areas like transport, canteen and waste disposal Hiring external professionals for repairs for the building, equipment or machinery

Developing and maintaining a vendor base for a cost-efficient procurement of inventory

Overseeing communication and security frameworks within the facility Ensuring the property meets local and industry-specific safety guidelines

Performing regular inspections to ensure the building is functioning correctly Proactive - take charge of any situation & provide better / updated solutions

Negotiating annual maintenance contracts and renewing insurances for maintenance Maintaining records of the facility, including maintenance bills and payment information

Reviewing vouchers and ensuring the staff is not crossing the budget & in line with the policy

Managing the upkeep of equipment and supplies to meet health and safety standards

Maintaining and updating the Admin MIS dashboard.

Risk Management of Office Infrastructure - safety against theft, fire, burglary Identify venues for training/workshops, support in logistics, procurement of required material / supplies

Compliance Related to Office Administration :

Drafting rental agreements, property tax, insurance, etc

Handling Ticket booking, Room booking & Vehicle booking for employees/Directors and arrange

Skills Required:

Should be able to manage pressure / assess & absorb information quickly Education:

A Master's degree in Administration / HR Relations or Equivalent Certified Course from a recognized Decision Maker / Should be able to prioritise Plan / schedule / organise / implement work assigned to him / her and define a timeframe to complete Efficiently manage team / resources Multitasking / negotiating skills Relationship management (internally across all levels, externally with vendors / service providers Comply with all policies of HR/Admin/Procurement/Finance & Accounts and meeting the expectation

About the company

Our core focus is to understand the need of our customers and then deliver it with perfection and for us, our client comes first.

Company Size

2-10 Employees