Job Overview

We are seeking a dedicated Executive Assistant to join our mid-level team at Wings Global Services in Andheri, Mumbai. This full-time role requires a professional with 4 to 6 years of work experience and offers an opportunity to work closely within our dynamic industry landscapes. The Executive Assistant will play a crucial role in ensuring the smooth operation of executive functions, supporting high-level executives, and facilitating effective communication within the organization.

Qualifications and Skills

• Proven experience in Human Resources with an ability to manage sensitive matters with a high level of confidentiality.
• Strong skills in travel coordination to manage executive travel plans, including booking flights and accommodations.
• Exceptional communication skills, both written and verbal, to effectively liaise with internal and external stakeholders.
• Proficiency in calendar management, ensuring executives are aware of scheduled meetings and deadlines.
• Adept at meeting planning, organizing agenda, materials, and ensuring meetings are effective and productive.
• Strong problem-solving skills to assist in overcoming administrative and operational challenges.
• Experience in vendor management, coordinating with suppliers and service providers for office-related services.
• Compliance driven with an understanding of confidentiality, ensuring sensitive information remains secure.

Roles and Responsibilities

• Provide direct administrative support for executives, managing calendars, appointments, and email correspondence.
• Coordinate and manage executive travel arrangements, including itineraries and logistics.
• Prepare reports, presentations, and other documents as required, ensuring accuracy and timeliness.
• Liaise with stakeholders, scheduling meetings, and ensuring agendas and minutes are circulated promptly.
• Manage and oversee vendor contracts, monitoring service level agreements to ensure quality performance.
• Maintain and update confidential administrative systems, ensuring data integrity and security.
• Facilitate internal and external communications, contributing to the smooth operation of office activities.
• Assist in implementing administrative improvements to enhance operational efficiency and effectiveness.