Company Overview

VPLAK is one of India's fastest growing online shopping destinations, offering a vast range of electronic gadgets and accessories at competitive prices. Our direct partnerships with leading brands, coupled with a managed warehouse system and quality customer care, ensure a seamless shopping experience. Headquartered in Gurgaon, VPLAK is committed to providing excellent value, quick delivery, and 100% purchase protection, backed by a dedicated team of 11-50 employees.

Job Overview

We are seeking a Junior Executive Assistant to join our Gurgaon headquarters. This full-time position requires 1 to 3 years of work experience. The successful candidate will provide high-level administrative support to executives and will manage a variety of tasks to ensure smooth business operations.

Qualifications and Skills

• Proficiency in Microsoft Office Suite (Mandatory skill) to carry out daily tasks efficiently, including spreadsheets and presentations.
• Minimum of 1 year to a maximum of 3 years of experience in an administrative support role to provide effective assistance.
• Ability to manage multiple priorities effectively in a fast-paced environment, ensuring smooth operations at all times.
• Exceptional organizational skills to maintain and coordinate calendars, meetings, and travel arrangements.
• Strong written and verbal communication skills to liaise effectively with team members and external partners.
• Managerial skills (Mandatory skill) required to oversee and streamline administrative processes and improve efficiency.
• Leadership qualities (Mandatory skill) to take initiative as required and ensure executive support activities are completed successfully.
• Ability to maintain confidentiality and handle sensitive information with professional discretion.

Roles and Responsibilities

• Provide comprehensive administrative support to senior executives, managing schedules, emails, and communications.
• Coordinate and organize meetings and appointments, ensuring all relevant materials are prepared in advance.
• Plan and manage travel arrangements including booking flights, hotels, and rental cars for the executives.
• Assist in the preparation and maintenance of presentations, reports, and documentation as required by the executive team.
• Act as a liaison between the executives and internal/external stakeholders, maintaining professional relationships.
• Ensure efficient office operations by handling IT requests and office supply orders when necessary.
• Address and resolve any issues that may impact the day-to-day executive functioning efficiently.
• Organize and document meeting notes, project follow-ups, and action items for better execution.