Company Overview:

Vilvah is a dynamic and rapidly growing Direct-to-Consumer Ecommerce brand that specializes in offering sustainable, safe and natural skincare and hair care products. With a commitment to sustainability, ethical sourcing, and customer satisfaction, Vilvah has quickly become a prominent player in the beauty and wellness industry.

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle clerical tasks, manage schedules, and assist in coordinating office activities.

Key Roles and Responsibilities:

1. Coordinate with HR & Legal team to ensure adherence of all statutory requirements are met.
2. Should have good knowledge of Labour Laws compliance, Employees ESIC/EPF, Drug Control, Inspector of Factories, Shop & Establishment Act, Labour Welfare Fund, Professional Tax and other requirements.
3. Under HR Statutory Laws, ensure maintenance of registers at project location as prescribed by the HR Team       
4. Assist with other administrative tasks as needed
5. Required to support multiple departments or teams
6. Responsible for Property Management:

• Oversee & follow up basic repairs and maintenance tasks such as painting, carpentry, plumbing, and electrical work. 
• Ensure the safety and security of the facility in the organisation
• Assign tasks to housekeeping staff and ensure they are completed efficiently and effectively. 
• Supervise and train housekeeping staff on cleaning methods, equipment use, and safety procedures. 
• Manage the inventory of cleaning supplies and equipment. 
• Supervise and manage the maintenance team members like Electrician, Fitter, Housekeeping & Gardener etc, ensuring they are trained and equipped to perform their duties effectively. 
• Oversees and coordinates all maintenance activities, including repairs, preventative maintenance, and inspections. 
• Responds to emergency maintenance requests promptly and efficiently
• Communicates effectively with staff, management, and other HOD’s.
• Keeps accurate records of maintenance activities and repairs. 
• Provides regular updates to manager on the status of maintenance operations. 

Qualifications & Skills:

1. 1 – 2 Years of proven experience in the same field.
2. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
3. Excellent organizational and time-management skills.
4. Strong verbal and written communication abilities.
5. Ability to work independently and as part of a team.