Work Experience:

Should have 3-5 years of experience as an assistant or secretary to the MD of a company.

• At times an office coordinator is also good, but who has steady experience in admin, coordinating .

Education:

Should have graduated from a secretarial college or PG.

Skill set required:

• Must be trustworthy [should not share the confidential/important things].

• EXCELLENT FOLLOW UP SKILLS Most important requirement. All other skills we can train her into. In

case of External training, the cost will be bifurcated as given below:

• 50% of training Cost will be paid by Company

• 50% will bear by the employee which will be refundable after 1 year

• Follow up skills she should have.

• Should have working knowledge of MS OFFICE especially EXCEL & Word. Also, good in working on

Google Drive & have the knowledge of preparing Google forms & G-Suit.

• Good command over English [Verbal & Written].

• Shorthand.

• Ready to take additional responsibility.

• Can commute to other offices as well.

• Can Report to MD on daily basis as per his time schedule through mail/tele-call/skype/text message or

other mode of video call.

Job Roll:

Manage & maintain the MD's diary and email account without failure.

• Filter emails, highlight urgent correspondence and print attachments.

• Arrange Executive Meetings [EM] of employees.

• Manage and monitor the Process Co-coordinators of respective departments and report to MD.

• Respond to emails as much as fast/possible, AS PER BRIEFING by MD sir.

• Collect & prepare all the deliverables before any meeting [like

files/samples/kit/documents/old

MOM etc.].

• File up all correspondence in related file.

• Must maintain all visiting cards-prepare mails/replies as per briefing.

• Prepare a list of TO DO and track on Google Keep & Google cale ndar .

• Conduct weekly diary meetings with the MD to discuss upcoming

engagements, invitations and other requests.

• Manage travel arrangements, whenever required.

• Filter general information, queries, phone calls and invitations to the MD by

redirecting or taking forward such contact as appropriate.

• Ensure guests meeting with the MD are well taken care of.

• Monitor the MIS reports and report to MD etc.

Salary: Anywhere between Rs. 25,000/- to 35,000/-

Others: Married, preferably with kids.

• Staying max. 45 mints travelling time from your office.

• There should be job stability, not someone who has been jumping jobs often.

• Should be honest.

• Should be open to doing personal tasks of boss.

Location: Ghaziabad [UPSIDC lndl. Area, Masuri Gulawathi].