Company Secretary Job Description

Company:ASC Group

Job Title: Company Secretary

Summary:

We are seeking a highly organized and detail-oriented individual to join our team as Company Secretary. In this critical role, you will be responsible for ensuring the company complies with all legal and regulatory requirements, maintains good corporate governance practices, and operates efficiently. You will serve as a trusted advisor to the board of directors and senior management, providing expert guidance on corporate governance matters.

Responsibilities:

• Compliance:
• Ensure the company complies with all relevant laws, regulations, and listing requirements.
• Maintain statutory registers of members, directors, and secretaries.
• File all necessary documents with regulatory authorities on a timely basis.
• Advise the board of directors on their legal and fiduciary duties.
• Corporate Governance:
• Develop and maintain effective corporate governance policies and procedures.
• Facilitate board and committee meetings, including preparing agendas, taking minutes, and ensuring action items are followed through.
• Liaise with shareholders and other stakeholders on corporate governance matters.
• Assist in the preparation and filing of annual reports and other public disclosures.
• Secretarial duties:
• Manage the company seal and ensure its proper use.
• Issue and register share certificates.
• Manage the company's subsidiary structure.
• Maintain company records in accordance with legal requirements.

Qualifications:

• Bachelor's degree in business administration, law, or a related field (preferred).
• Membership in a recognized professional body for company secretaries.
• Minimum 3-4 years  of experience in a similar role.
• Strong understanding of corporate law, regulations, and best practices in corporate governance.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills, with the ability to work effectively with all levels of the organization.
• Ability to work independently and as part of a team.