Job Description -Accounts Executive – Compliance.

Department: Finance & Accounts

Industry: Lighting / FMEG / Electrical / Manufacturing / Trading Reports to: Manager/Compliance Head.

Key Roles & Responsibilities

1. Statutory Compliance & Taxation

•  Ensure timely filing of GST returns (GSTR-1, GSTR-3B, GSTR-9/9C), TDS, TCS and necessary reconciliations.

•  Maintain records for Input Tax Credit (ITC) and ensure accurate monthly reconciliation with GSTR-2B.

•  Manage e-invoicing / e-way bill generation and ensure compliance as per GST rules.

•  Coordinate with consultants for income tax, PF/ESI, Professional Tax, LWF and statutory audits.

•  Ensure compliance with Companies Act, ROC filing support if required.

2. Financial Documentation & Ledger Management

•  Manage and verify vendor and customer financial documents, including GST certificates, PAN, bank details and agreements.

•  Maintain statutory registers and licenses such as Shop & Establishment, Pollution, Factory License (if manufacturing), Trade License etc.

•  Ensure proper accounting of statutory transactions in ERP (SAP / Oracle / Tally).

3. Coordination & Audits

•  Support internal, statutory & GST audits by providing data, reconciliations & documentation.

•   Maintain up-to-date records for audit and ensure zero non-compliance observations.

•   Liaison with GST department, tax authorities & auditors when required.

4. Reporting & Compliance Control

•   Prepare monthly compliance dashboard reports and deadlines tracker for management.

•   Track and renew license renewals, agreements, vendor compliance certificates and AMC compliance.

•   Implement process improvements to reduce compliance risk.

5. Vendor Compliance & Payments

•   Conduct vendor compliance verification (GST status, MSME certificate, PF/ESIC registration etc.).

•   Coordinate with procurement & accounts payable for withholding tax, form 16A, form 26AS reconciliation, and statutory deductions.

6. ERP & Documentation Management

•   Updating compliance data on ERP systems / DMS (Document Management System).

•   Maintain digital filing system for financial compliance records.

Skills & Competencies

•  Strong knowledge of GST, Income Tax, TDS, TCS, PF/ESI, PT rules

•  Proficiency in Tally ERP / SAP / Oracle / MS Excel

•  Good understanding of audit and statutory compliance deadlines

•   Attention to detail & strong documentation and follow-up skills