Roles & Responsibilities for an Accounts Executive – Compliance in a Lighting / FMEG / Electrical Trading & Manufacturing organization:

Accounts Executive – Compliance

Department: Finance & Accounts

Industry: Lighting / FMEG / Electrical / Manufacturing / Trading

Reports to: Manager – Accounts / Compliance Head / Finance Controller

Key Roles & Responsibilities

1. Statutory Compliance & Taxation

Ensure timely filing of GST returns (GSTR-1, GSTR-3B, GSTR-9/9C), TDS, TCS and necessary reconciliations.

Maintain records for Input Tax Credit (ITC) and ensure accurate monthly reconciliation with GSTR-2B.

Manage e-invoicing / e-way bill generation and ensure compliance as per GST rules.

Coordinate with consultants for income tax, PF/ESI, Professional Tax, LWF and statutory audits.

Ensure compliance with Companies Act, ROC filing support if required.

2. Financial Documentation & Ledger Management

Manage and verify vendor and customer financial documents, including GST certificates, PAN, bank details and agreements.

Maintain statutory registers and licenses such as Shop & Establishment, Pollution, Factory License (if manufacturing), Trade License etc.

Ensure proper accounting of statutory transactions in ERP (SAP / Oracle / Tally).

3. Coordination & Audits

Support internal, statutory & GST audits by providing data, reconciliations & documentation.

Maintain up-to-date records for audit and ensure zero non-compliance observations.

Liaison with GST department, tax authorities & auditors when required.

4. Reporting & Compliance Control

Prepare monthly compliance dashboard reports and deadlines tracker for management.

Track and renew license renewals, agreements, vendor compliance certificates and AMC compliance.

Implement process improvements to reduce compliance risk.

5. Vendor Compliance & Payments

Conduct vendor compliance verification (GST status, MSME certificate, PF/ESIC registration etc.).

Coordinate with procurement & accounts payable for withholding tax, form 16A, form 26AS reconciliation, and statutory deductions.

6. ERP & Documentation Management

Updating compliance data on ERP systems / DMS (Document Management System).

Maintain digital filing system for financial compliance records.

Skills & Competencies

Strong knowledge of GST, Income Tax, TDS, TCS, PF/ESI, PT rules

Proficiency in Tally ERP / SAP / Oracle / MS Excel

Good understanding of audit and statutory compliance deadlines

Attention to detail & strong documentation and follow-up skills

KPIs (Key Performance Indicators)

KPI Measurement

Timely filing of GST / TDS / PF / ESI / ROC returns 100% on-time submission

Statutory Audit support Zero non-compliance queries

ITC accuracy Variance less than 1–2%

Vendor compliance 100% documentation availability

Process accuracy No penalties, interest or notices

Experience: 1-2 year

Location: Bengalore