Company Overview

Sri Sai Overseas Recruitments, established in 2019, is a leading manpower recruitment and consultancy firm focusing on India, Middle East, Europe, and globally. Managed by professionals with extensive managerial experience in the Gulf's Oil & Gas Sector, the firm is well-versed with the expectations of international clients. Headquartered in Vadodara, Sri Sai Overseas aims to meet the diverse staffing needs for its clientele effectively. Visit our website: srisaioverseas.com.

Job Overview

We are seeking a full-time Executive Assistant to the CEO based in Naroda. This mid-level position requires a dynamic individual with 4 to 6 years of experience. The Executive Assistant will play a pivotal role in ensuring smooth operations and supporting the CEO’s day-to-day functions. The ideal candidate will demonstrate excellent organizational and communication skills to manage multiple priorities effectively.

Qualifications and Skills

• Proven experience in calendar management for senior management or C-level executives, ensuring timely attendance to all significant meetings.
• Demonstrated ability to plan and coordinate meetings efficiently, including agenda preparation and minute taking when necessary.
• In-depth experience with travel coordination, such as booking flights, accommodations, and creating itineraries for the CEO.
• Proficiency in preparing and organizing documents for presentations, reports, and meetings ensuring clarity and professionalism.
• Strong stakeholder communication skills, facilitating smooth interactions with internal teams and external partners.
• Experience in expense reporting, ensuring accurate tracking, processing, and reimbursement of executive expenses.
• Capability in coordinating corporate events, ensuring all logistical aspects are managed to high standards.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information effectively.

Roles and Responsibilities

• Provide administrative support to the CEO, managing schedules, and organizing daily operations effectively.
• Coordinate domestic and international travel itineraries, ensuring the smooth execution of travel plans.
• Prepare executive-level presentations, documents, and reports, assisting in key decision-making processes.
• Manage expense reports and documentation for the executive team, ensuring timely and accurate submission.
• Draft and manage correspondences, ensuring clear and professional communication at all times.
• Facilitate communication between the executive office and various stakeholders, acting as a reliable touchpoint.
• Assist in event planning and organization, ensuring strategic initiatives are delivered successfully.
• Proactively identify issues and opportunities for increased efficiency in supporting executive operations.