Company Overview

Sree Jayam School, situated in Vellore, Tamil Nadu, is an ICSE/ISC-affiliated educational institution committed to providing top-notch education with an emphasis on holistic development. It caters to students from Kindergarten to XII, offering a blend of academics, co-curricular, and extracurricular activities within state-of-the-art facilities, including modern classrooms, laboratories, and sports infrastructure.

Job Overview

We are seeking a Junior Office Administrator to join our team at Sree Jayam School located in Vellore. This full-time position requires a minimum of one year's experience in office administration. The role involves managing office tasks efficiently and supporting the administrative needs of the school.

Qualifications and Skills

• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint for creating and managing documents and presentations (Mandatory skill).
• Experience with Customer Relationship Management (CRM) Software for handling student and parent inquiries effectively (Mandatory skill).
• Excellent typing skills for managing data entry tasks with accuracy and speed (Mandatory skill).
• Strong ability in data entry ensuring high levels of accuracy in recording and updating school records and reports.
• Skilled in calendar management to coordinate schedules, appointments, and school events efficiently.
• Experience with accounting software for handling basic financial tasks such as processing payments and managing invoices.
• Knowledge of document management systems for organizing, storing, and retrieving school documents and records as needed.
• Excellent communication skills, both verbal and written, to interact effectively with students, parents, and staff members.

Roles and Responsibilities

• Oversee the daily operations of the school office, ensuring all activities are carried out smoothly and efficiently.
• Manage communication with parents, teachers, and students regarding school inquiries and administrative issues.
• Maintain and update school records, databases, and filing systems, ensuring data integrity and confidentiality.
• Coordinate and schedule school events, meetings, and appointments, managing the school calendar effectively.
• Assist in financial tasks including processing billing, handling petty cash, and managing employee payroll in accordance with school protocols.
• Support in developing and implementing administrative policies and procedures for improved operational efficiency.
• Liaise with vendors and service providers for efficient management of school supplies and maintenance services.
• Ensure a welcoming and professional front office environment for all visitors, guiding them appropriately and addressing their needs.