Job Description: Export Documentation Specialist - Pharmaceutical Chemicals

Position Overview

We are seeking a detail-oriented Export Documentation Specialist to join our pharmaceutical chemicals export team. The successful candidate will be responsible for preparing precise pre-shipment and post-shipment documentation for pharmaceutical chemicals and packaging materials, while ensuring compliance with international trade regulations and customs requirements.

Key Responsibilities

• Prepare and process comprehensive export documentation including commercial invoices, packing lists, certificates of origin, and other required paperwork
• Verify and ensure accuracy of all shipping documents in compliance with country-specific requirements and international trade regulations
• Coordinate with the logistics team to ensure timely preparation and submission of documents
• Maintain up-to-date knowledge of export regulations and documentation requirements for pharmaceutical chemicals
• Process customs documentation electronically through appropriate filing systems
• Track shipment status and coordinate with freight forwarders and customs brokers
• Prepare and maintain export reports and documentation records in Excel
• Ensure proper classification of pharmaceutical products for customs purposes
• Assist in resolving documentation discrepancies to prevent shipment delays
• Maintain database of drug licenses, product lists, label copies, MSDS, and COA documents

Required Qualifications

• Minimum 2-3 years of experience in export documentation, preferably in pharmaceutical or chemical industries
• Proficient knowledge of customs filing procedures and international trade regulations
• Strong understanding of pharmaceutical/chemical industry documentation including Drug licenses, Product lists, Label copies, Material Safety Data Sheets (MSDS), and Certificates of Analysis (COA)
• Advanced Excel skills with ability to create, manage, and analyze complex spreadsheets
• Detail-oriented with excellent organizational skills
• Strong communication skills (written and verbal)
• Ability to work under pressure and meet tight deadlines
• Basic understanding of Incoterms and international shipping requirements

Preferred Qualifications

• Bachelor's degree in Supply Chain Management, International Business, or related field
• Experience with ERP systems and documentation software
• Knowledge of additional languages relevant to major export markets
• Certification in export compliance or customs brokerage
• Familiarity with pharmaceutical Good Manufacturing Practices (GMP)

Working Conditions

• Full-time position (40 hours per week)
• Office environment with potential for hybrid work arrangements
• May require occasional overtime to meet shipment deadlines

What We Offer

• Competitive salary based on experience and qualifications
• Comprehensive benefits package including health insurance and retirement plan
• Professional development opportunities
• Collaborative and supportive work environment
• Opportunity to grow with a leading company in the pharmaceutical industry

Qualified candidates who are passionate about precision and compliance in export documentation are encouraged to apply. Join our team and contribute to the global distribution of essential pharmaceutical chemicals and materials.