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Job Title: Senior Buyer

Department: Procurement & Contracting

Location: Andheri

Qual: Graduation with PG in Materials Management

Experience: 10 years’ experience, minimum 2 to 4 years in hospital / healthcare sector

Role Purpose:

Assist the HOD in end-to-end supply management of medical category equipment and materials within parameters of targeted cost, quality and time as per user requirement at Andheri Unit.

Ensure highest internal customer satisfaction through timely delivery of all non-medical / non medical equipment, consumables, stores etc

Key Responsibilities

Service:

·        Assist HOD in identifying the appropriate strategy for products in the assigned category

·        Prepare and recommend internal cost estimates (ICE) optimizing category-wise spend by volume leverage, reverse auction & VMI etc.

·        Prepare and release the Request for Quotation/ Enquiry to the short-listed vendors

·        Review offers from vendors, and prepare comparative statement to aid in selection of vendors, optimization of price and other commercial terms

·        Support in formulation of the respective category negotiating strategy

·        Participate in commercial negotiation meetings with the short-listed vendors

·        Prepare contract templates and SLAs and obtain approvals

·        Receive purchase requisitions and process purchase orders / approve as per the approval matrix

·        Manage delivery of procured items ensuring adherence to timelines through monitoring and follow up with the vendor

·        Prepare 7 publish procurement dashboards for delivering targeted operational performance levels

·        Constantly monitor Quality Reports and take immediate necessary action with vendors in case of quality issues and rejection of items

·        Monitor & Report vendor performance and compliance with respect to contracted SLAs

·        Develop and manage vendor relationships for the critical category. 

·        Uphold ethical values in procurement dealings and operations in line with the corporate values

·        Liaise with the taxation departments (EXIM, Customs etc.) and provide necessary documents required for licenses obtaining, BoE preparation etc.

·        Actively interface with User departments and provide visibility on material availability status

·        Use technology extensively to increase operational efficiency, control costs and improve transparency

Growth:

·        Interface with end-users on an ongoing basis for medical equipment requirements & upgrade

·        Ensure timely procurement to ensure seamless functioning of the departments and to achieve highest internal customer satisfaction

·        Interface with end-users on an ongoing basis for medical equipment requirements & upgrade

·        Ensure timely procurement to ensure seamless functioning of the departments and to achieve highest internal customer satisfaction

·        Interface with end-users on an ongoing basis for medical equipment requirements & upgrade

·        Ensure timely procurement to ensure seamless functioning of the departments and to achieve highest internal customer satisfaction

Quality:

·        Participate in periodic QA/QC audits to check and ensure adherence to procurement policies and protocols

·        Ensure adherence to all norms and standards of national and international accreditation organization opted by the hospital for accreditation.

·        Constantly monitor Quality Reports and take immediate necessary action with vendors in case of quality issues and rejection of items

Finance:

·        Prepare annual procurement plan & budget for the concerned categories and projects

·        Participate in negotiations and actively work with the supplier community to deliver cost reduction maintaining the quality of products and services

·        Monitor expenditure and recommend measures for cost control / deviations

People:

·        Support HOD in selection of the most suitable talent for the team

·        Guide and mentor the new joinees on the departmental SOPs and policies

·        Set performance goals of the team members and drive performance of the highest delivery and excellence

·        Ensure continuous upgradation of the functional and soft skills of the team members             

·        Be available to provide coverage in case of absence of colleague due to sickness / leave within the constraints of the department

Innovation & Research:

·        Keep abreast about the latest and upcoming innovative technologies, developments in the P&C field

·        Actively identify areas of process improvement & automation and recommend the same for implementation to HOD

Qualifications & Skills: Graduation with PG in Materials Management

Core Competencies:

·        Supplier management

·        Negotiation and contracting

·        Risk management

·        Procurement planning (Demand and Supply management)

·        Contract Management

·        Customer orientation

·        Managerial skills

·        Knowledge about HIS

·        Interpersonal Skills