Job Description – Project Engineer (SCM)

1) Position Snapshot

Job Title Project Engineer

Sub‑Function Supply Chain Management (SCM)

Department Buying

Location Sir H N Reliance Hospital, Charni Road

2) Job Purpose

Assist the Chief SCM in end‑to‑end supply management for assigned categories—ensuring right quality, right cost, and on‑time availability of materials in line with user department requirements and organizational policies.

3) Key Responsibilities

A) Customer & Stakeholder

• Engage regularly with department heads to anticipate demand and capture detailed specifications.
• Provide timely visibility on material availability, risks, and mitigation plans.
• Maintain a service‑oriented approach with user departments while ensuring policy adherence.

B) Financial

• Build annual category procurement plans and budgets; track variances and course‑correct.
• Drive fact‑based negotiations to achieve total cost of ownership (TCO) savings without compromising quality or compliance.
• Support initiatives like consolidation, standardization, and demand shaping to optimize spend.

C) Operations (Core)

• Support category strategy: segmentation, sourcing approach (e.g., RFI/RFQ), and award rationale.
• Prepare Internal Cost Estimates (ICE) and conduct should‑cost/benchmark analysis where feasible.
• Execute end‑to‑end RFQ process: vendor shortlist, bid solicitation, bid evaluation, and comparative statements.
• Participate in commercial negotiations; finalize terms in line with delegations of authority.
• Standardize and maintain contract templates, SLAs, and change‑control mechanisms with accurate documentation.
• Convert approved requisitions to POs; ensure data accuracy (incoterms, taxes, payment terms, delivery dates).
• Track orders to ensure OTIF (On‑Time, In‑Full) delivery; expedite and resolve supply disruptions.
• Collaborate with Quality/Technical teams on incoming quality; initiate CAPA with suppliers when needed.
• Monitor vendor performance against SLA/contractual obligations; drive improvement or rationalization.
• Coordinate with EXIM/Customs/Taxation for import licenses, BoE preparation, duties, and compliance.
• Promote e‑sourcing/e‑procurement tools, catalogues, and automated workflows for transparency and speed.
• Prepare management reports/dashboards on sourcing status, risks, and achievement against plan.
• Undertake additional responsibilities assigned by the HOD.

D) People

• Set clear goals and review performance for direct/assigned team members or project squads.
• Coach team members on category knowledge, analytics, systems, and soft skills; encourage continuous learning.

4) Unique Role Requirements

• Strong commercial acumen with structured problem‑solving and data‑driven decision‑making.
• Comfort working in a highly regulated, patient‑critical environment with zero‑tolerance for quality lapses.
• Ability to multitask across categories/projects and thrive in fast‑paced, deadline‑driven settings.

5) Key Relationships

Stakeholder

Engagement Focus

User Departments

Demand forecasts, technical specs, approvals, and service feedback.

Process Validation / Compliance

Policy adherence, documentation, and pre‑order validations.

Accounts Payable

Three‑way match readiness and procure‑to‑pay cadence.

Quality / Biomedical / Technical

Specifications, trials, acceptance criteria, and CAPA.

EXIM / Customs / Taxation

Import documentation, duties, exemptions, and BoE.

Legal

Contract vetting, deviations, and amendments.

IT / ERP

e‑sourcing tools, catalogs, and master‑data integrity.

Suppliers / OEMs / Distributors

Quotations, negotiations, contracts, and performance improvement.

6) Qualifications & Experience

Education

• Mandatory: Engineering Degree.
• Preferred: Post‑Graduate qualification in Materials Management or Supply Chain.

Experience

• Mandatory: 4–5+ years in procurement/supply chain, with exposure to category management and vendor development.
• Preferred: 2–3 years in hospital/healthcare setting (medical equipment, consumables, or services).

7) Tools & Systems Exposure (Preferred)

• ERP procurement modules (e.g., SAP/MM, Oracle, Microsoft Dynamics, or equivalent).
• E‑sourcing/e‑auction platforms and vendor management systems.
• Basic analytics tools (Excel/Google Sheets, BI dashboards) for cost analysis and reporting.

8) Work Conditions

• May require occasional travel to vendor sites, warehouses, or customs offices.
• Extended hours during critical projects, tenders, or transition phases.

9) Behavioral Expectations

• Uphold confidentiality, ethical procurement practices, and conflict‑of‑interest declarations.
• Demonstrate responsiveness, ownership, and collaboration across cross‑functional teams.
• Continuous improvement mindset with openness to digitization and process re‑engineering.